Job Description
Job Title: Administration Coordinator -OSC
Department: Program Implementation
Location: Delhi
Reporting to: Administration Manager
Grade: C
Travel: 80%
Duration of the project: Till March 2027
Level Of Contact With Children: 2 – Sporadic or Occasional contact with Children : ) The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.
ABOUT PLAN INDIA
Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.
Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.
Job Summary
Reporting to Manager Administration, the Admin Coordinator will be responsible to provide day-to-day Admin work, office management and logistics support to the GFATM Team.
Key Responsibilities:
Housekeeping
To oversee Admin Assistant in managing all the in-house meetings by receiving the guests and serving tea/coffee to the guests during the meetings.
To consolidate and keep a record of various utility bills and forward the bills to the Accounts teams for payments
Logistics
To assist for logistics requirements of all events / conferences organized for the project
To coordinate with the participants and logistics management agencies for hassle free logistics arrangements considering the safety, security, hygiene, locations and prices
To arrange sitting arrangements in the office for new joiners
Travel
To coordinate with Admin Officer – Reception for assignment of duties of the drivers and taxi service providers to meet the travel requirements of all the staff members / guest of the team.
To coordinate with Admin Unit regarding procurement / supplies of goods and services.
Vendor Management
To coordinate with vendors as and when required or as advised by line manager
To coordinate with the Accounts team for timely payments to all vendors
Record Keeping and Documentation
Maintain all the records and documentation in hard copy as well as scanned copy
Maintain files and records by storing them in proper manner
Asset Management
To assist Admin Assistant for the inventory management of assets
To help Admin Assistant in annual asset verification
To make sure of laptops and other requirements for new joiners
Petty Cash Management
To handle Petty Cash account
To timely record all expenses in petty cash register for record keeping and submit the records to the Accounts Team
Record keeping and Documentation
Maintaining files and doing documentation as guided by Manager Administration.
Storing the files in proper manner.
Any other job assigned by the Line Manager.
Education and Experience
Graduate degree in any disciplines
Minimum 3-5years’of work experience in administration
Ability to listen, respond and relate with respect, empathy and congruence.
Strong analytical skills and good IT skills – ability to use MS Office.
Strong problem-solving, innovative and creative thinking skills.
Strong organisational and time management skills to meet deadlines.
Ability to work independently and as part of a team
Compensation and Employment
Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to Apply
Please send us your updated resume (Word Format only) along with a suitability note for the position of “Admin Coordinator – OSC” atplanindiacareers@planindia.org . Please mention “Admin Coordinator – OSC” in the subject line. The applications are being assessed on a rolling basis.