Vacancy

Job Description

Job Title:Assistant Manager – Financial planning and Analysis

Department:Finance & Assurance

Location :Delhi

Reporting to:Sr. Manager – Finance

Grade:C

Level of Contact with Children: 3 (None or rare contact with children): The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

SUMMARY OF THE OVERALL JOB

Under the supervision of Sr. Manager – Finance, the position is responsible for the execution and implementation of Finance budgeting and reporting processes in alignment with the organisation planincluding adoption and improvement of policies and processes aroundeffective grant reporting/management, financial budgeting &planning, management reporting and ensuring timely production of the quality reports that enable the Teams/Management to make timely decisions while ensuring compliance to established donor, government and organisational regulations. The position is also responsible for supporting cash flow management process, supporting budgeting process for the development of new grant proposals, driving process improvement initiatives and new finance/accounting initiatives including capacity building of the other finance team members for meeting the reporting and budgetary requirements of grants/donors.

KEY FUNCTIONS / RESPONSIBILITIES
FINANCIAL REPORTING&ANALYSIS

To provide detailed reports and financial dashboard to Sr. Manager Financeincluding Plan India’s Budget vs actual spends, Grant and sponsorship detailed MIS, cost ratios etc. to support decision making by the leadership on productivity metrics and cost efficiencies to maintain financial standards and ratios.

Manage effective adoption of the cost recovery policy and recharge mechanism to ensure full recovery of operating cost from relevant grants and sponsorship funds, support in maintaining a monthly tracker by grants.

Conduct detailed analysis and review of budget versus actual at project level and drive effective budget management through Grant Finance and Programme teams

To ensure allGlobal and Corporate reporting requirements are met in a timely manner through comprehensive and high-quality documentation

Prepare monthly MIS and ad-hoc reports in consultation with Sr Finance Manager and/or Director Finance & Operations to drive effective budget management, drive cost saving initiatives and focused support and actions by Plan India Management team.

Ensure detailed Income analysis and share recommendations to manage funds judicially

Coordinate and consolidate cash flow position and future cash requirements on monthly basis.

Support the Sr. Manager Finance in the budgeting process for development of new proposals

FINANCIAL MANAGEMENT OF GRANTS:

Working closely with the Grant and regional finance team members on timely review and effective management of budgets/actuals, grant timelines, amendments etc.

Set-up and drive process for timely and adequate charging of costs (Management, HR & Other partial cost recoveries) from agreed grant budgets.

Monthly review and driving timely financial closure of closing/closed grants in tandem with other finance teams, program and resource mobilization team

Prepare and share monthly Grant MIS with internal stakeholders

BUDGET MANAGMENT

Ensure that all planning and budgeting procedures are managed well and reported to the management as per timelines.

Ensure on timely collation/preparation of Income and expense budget for the Plan India and drive adherence to this budget.

Manage Quarterly Forecasting process by reviewing detailed project budgets in line with actual spent and cost planned for future months.

Manage all Global and corporate requirement’s with regards to the budgeting and forecasting process

CONTINUOUS IMPROVEMENT & NEW INTIATIVES

Support continuous improvement, standardisation and automation in the finance and accounting processes like reporting automation, self service dashboards, enhanced usage of features available in ERP/other tools used, automating manual processes etc.

Supportexecution and tracking of organization wide and Global new finance/accounting related initiatives/tools/processes like new ERP roll-out, new P2P software, Qandle reimbursement module, OH recovery policy etc.

CAPACITY BUILDING:

To ensure capacity building of the finance teams for meeting day to day reporting requirements, budgetmanagement, grant financial management, usage of SAP/SAP BI, training on new tools etc.

TEAM PLAYER:

Ability to sustain good interpersonal and professional relationships with internal colleagues and other finance team members

Deep understanding of Plan India’s strategy and how efforts contribute to the greater good

Consistently works within internal process and procedures

Strong interpersonal and communication skills

QUALIFICATION AND EXPERIENCE:

Relevant university degree in Finance

Minimum 8 years of working experience of large-scale development sector organisation with both Foreign and Non-Foreign Currency funding’s

Strong understanding of NGOs statutory norms, accounting, budgeting and reporting processes

Excellent oral and written communication skills in English and working knowledge of Hindi.

Excellent computer and MS Office skills. Candidate with advanced excel skill (like VBA) and working knowledge of SAP ERP and analytics tools (like power BI, Tableau) will be given preference.

Strong critical thinking, conceptual and analytical skills.

Ability to work independently and as a team player in a complex, multicultural environment.

Compensation and Employment:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the at planindiacareers@planindia.org. Kindly mention “Assistant Manager – Financial Planning” in the subject line. Last date for sending applications is 28th July 2024 Please mention your current salary and expectations along with application. Considering the volume of applications only shortlisted candidates will be contacted by HR Team.

Job Description

Job Title:Manager – Finance

Department:Finance & Assurance

Location :Delhi

Reporting to:Sr. Manager Finance

Contract Duration:3 years

Grade:D

Travel Requirement:30% of the total time

Level of Contact with Children: 3 (None or rare contact with children): The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

SUMMARY OF THE OVERALL JOB

Under the supervision of Sr. Manager Finance, the incumbent will be responsible for day to day activities of financial and grant management. S/he will provide financial management support on various aspects of financial, grant, audit, and support to Project partners and visit to various partners to review and strengthen the financial system according to grant. S/he will be responsible to manage and provide day-to-day technical support to finance and account coordinators. The position is also responsible for accurate Donor financial reporting, managing Donor financial audits and capacity building of the team members for meeting the financial standards and compliance requirements.

KEY FUNCTIONS / RESPONSIBILITIES
ACCOUNTING AND FINANCIAL MANAGMENT

To assist Sr. Manager – Finance and coordinate all Accounting and finance function activities in the respective region, ensuring judicious utilization of funds, minimization of financial risk, adherence to budgets and cost saving as well as compliance with regulatory norms

Overall management of field finance function: ensure proper accounting and utilization of Plan funds

Provide technical assistance to staff and grantees on administrative policies and procedures for finance and grants management, including sub-grantee on financial accounting, reporting, procurement, and other compliance practices associated with the program

Execute financial review and monitoring, on-site-data-validation and provide technical assistance to the field finance and partner organizations

Communicate with donors, auditors and other statutory bodies with regard to the project

Ensure the verification, approve payment requests and fund requests submitted by the vendors and partners

To provide support in the design of and ensure adherence to Financial protocols, scheme of delegation, and SoPs for the function

To ensure adherence to Plan’s financial systems and procedures, and provide authorizations and approvals for critical deviations/ variances

Manage periodic financial audits and donor reviews, and adherence to recommendations made by the auditors and donor

BUDGET MANAGEMENT AND REPORTING:

To review under guidance of the Sr. Manager – Finance, the monthly regional Financial Results and discuss implications of periodic financial trends and results of analysis with the Programme team

To ensure Donor financial reporting requirements are met in a timely manner through comprehensive and high-quality documentation

Support to senior management team on the budget and forecast preparations and revisions;

To provide decision making support to the Sr. Manager – Finance on approving corrective action in case of variances between Actual costs/ expenses vs. Budgeted costs/ expenses

To ensure that the team provide support to the Programme Implementation team at State Offices for detailed budgeting

FINANCIAL RISK MANAGMENT

To assist Sr. Manager – Finance in development of Corporate and Partner Financial Risk Management policy and enabling systems and software

Ensure compliance to financial and grant management for the project towards minimization and elimination of financial risks

To ensure that anti-bribery and anti-corruption policies are followed stringently and are updated as per best practices in the sector

CAPACITY BUILDING

To ensure capacity building of the field finance team for meeting the financial compliance requirements for the projects managed

To address the skill development needs of the team members and lead capacity building for the team to ensure efficient financial management

TEAM MANAGEMENT :

To strengthen inter-team communication, stimulate good team dynamics and resolve internal issues as required

To conduct performance appraisal of the team members

Strong interpersonal and team building skills

QUALIFICATION AND EXPERIENCE:

Post graduate / Graduate Degree in Commerce/ candidate having additional professional qualifications (Chartered Accountant / Cost Accountant / MBA) will be given preference.

Minimum 8 years of working experience at managerial level and engaged in financial and grant management in large-scale development sector organisation with both Foreign and Non-Foreign Currency funding’s (sound knowledge of FCRA regulations)

Proven ability at Managerial level, overseeing financial management and partners management of multi-state complex projects with tight deadlines and ambitious targets

Proven ability in interfacing with donors and ensuring compliance with statutory requirements

Excellent oral and written communication skills in English and working knowledge of Hindi.

Sound computer skills, including use of Internet and MS Office™ software and ERP.

Ability to train and mentor the junior staff as well as the finance staff of the partner organizations in accounting work / financial management.

Proven skills in program-finance variance analysis, preparation of budgets and forecasts.

Ability to work independently and as a team player in a complex, multicultural environment.

Willingness to travel extensively to all the project implementation states and partner organizations.

Compensation and Employment::

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the at planindiacareers@planindia.org. Kindly mention “Manager – Finance” in the subject line. Last date for sending applications is 28th July 2024 Please mention your current salary and expectations along with application. Considering the volume of applications only shortlisted candidates will be contacted by HR Team

Job Description

Job Title:Centre Manager- OSC

Department:Program Implementation (GF-ATM Project)

Location :Tamil Nadu – Tiruppur & Ariyalur, Arunachal Pradesh – Namsai

Reporting to:Program team/M&E team- GFATM

Duration of the project:Till 31st March 2027

Grade:B1

Level Of Contact With Children: 1 – ( Direct contact with Children) : The position holder shall be responsible to adhere with & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development

PROJECT OVERVIEW

Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) for KP (Transgender persons & People who inject Drugs) and bridge population have been established as person-centered and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered key and bridge population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes. These one stop centres have been positioned strategically at locations after due consultations with the SACS/DAPCU and the community members.

Job Summary

Centre Manager-OSC, will be the overall in-charge of One Stop Centres. The responsibilities include program planning and management, stakeholder engagement, capacity building of staff, community mobilization, monitoring and evaluation, data management, advocacy and communication, quality assurance of program activities, financial management, and engaging in research and innovative practices.

Roles and Responsibilities

Specific roles and responsibilities of the Centre Manager of One Stop Centre would be as follows:

Program Planning and Strategy:

Consult with community and develop newer strategies for maximum program impact based on feedback from the local community members.

Align interventions at the Centre with OSC specific guidance document

Program Management

Over all in-charge of the OSC.

OSC site identification (in case of relocation), management & periodic verification of OSC infrastructure/assets.

Support to organize camps for Community based HIV Screening (CBS).

Oversee the execution and regular evaluation of OSC program at grass root level.

Monitor program timelines & targets, and ensure adherence to quality standards.

Coordinate with SACS/DAPCU/ICTC/TI to access commodities for OSC such as condoms, lubricants, Needle Syringes, STI drugs, screening kits, etc.

To ensure that strict universal precautions are being followed at OSCs during service delivery.

Coordinate with nearest ICTCs or other government agencies for biomedical waste disposal as per OSC guidelines, in line with Universal guidelines.

Facilitate referrals to the ICTC, ART, DSRC, DOTS and other health/social service centres.

Facilitate linkages for provisioning of additional services at OSCs.

Lead in mainstreaming and transitioning of the OSC activities.

Any other task assigned by Plan India team.

Stakeholder Engagement:

Collaborate with and engage in periodic co-ordination meetings with SACS/DAPCU & other line departments, TIs, non-governmental organizations (NGOs), community- based organizations, and other stakeholders to ensure a coordinated and effective program response.

Attend review and experience sharing meetings organized by Plan India, SACS, DAPCU, NHM or any other stakeholder

Capacity Building

Identify training needs and facilitate capacity-building programs for staff, partners, and community members.

Community Mobilization::

Lead efforts to engage and mobilize communities vulnerable to HIV/AIDS for OSC program interventions.

Foster partnerships with community leaders and organizations (TIs/CBOs) to enhance the reach and impact of program interventions.

Monitoring and Evaluation:

Ensure that monitoring and evaluation frameworks are implemented as per program design.

Regularly review data collection by other staff members with periodic verification; and provide feedback accordingly

Data Management:

Oversee the collection, analysis, and reporting of data related to the program.

Allocation of UHID to newly registered OSC clients.

Ensure completion of OSC MIS tools.

Ensure data integrity and compliance with reporting requirements.

Timely and prompt submission of reports to M&E division of Plan India, GFATM team.

Advocacy and Communication:

Advocate for policies that support OSC program, and alignment with National programs.

Strategize and implement communication plans to raise awareness and reduce stigma related with HIV/AIDS.

Quality Assurance:

Implement and monitor quality assurance measures to ensure the delivery of high- quality services in line with established standards.

Financial Management:

Collate and submit budgetary requirements (activities/local travel of OSC staff), one month in advance, to implementing Program Team at National level.

Research and Innovation:

Stay abreast of research and innovations in HIV/AIDS prevention and treatment.

Integrate evidence-based practices to improvise OSC program and provide relevant feedback to Plan India Team.

Reporting:

Reporting to the Senior Manager, Program Team on programmatic issues and M&E team on data collection/recording/reporting issues.

Qualifications & Competencies

Bachelor’s degree in Public Health, Social Work, or a related field.

Minimum 2 years of experience in public health programs, with a focus on HIV/AIDS prevention and targeted interventions.

Strong understanding of national health policies and guidelines.

Excellent communication, leadership, and interpersonal skills.

Demonstrated ability to work effectively with diverse stakeholders.

Preference will be given to individuals from KP community (TG/MSM/PWID/FSW/PLHIV). In case of PWID, the candidate should be stable on OST or should have completed OST treatment.

Unbiased views about and interested to work with at risk communities like H/TG/MSM and PWID in HIV and AIDS sector.

Ability to work in small teams and flexible ways of working.

Proficiency in data recording/ management, report writing, case study compilation.

Ability to speak, understand, read and write in Hindi, English and/or regional language based on the State of operations.

Job Description

Job Title:Finance Manager– GFATM

Department:Program Implementation (GF-ATM Project)

Location :New Delhi

Reporting to:Deputy Director Finance and Accounts – GFATM

Duration of the project:Three Months

Travel:40%

Level Of Contact With Children: 2 – (Sporadic or Occasional contact with Children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

PROJECT OVERVIEW

Plan India, the Principal Recipient (PR) for the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) is implementing several projects under the current grant cycle 2021-24.

India is committed to Eliminate Mother to Child Transmission (EMTCT) of HIV and Syphilis by 2024. Plan India is supporting the national EMTCT goals through Project AHANA working towards an AIDS free generation. The project is implemented in 13 states (Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Sikkim, Tripura and Uttar Pradesh) through 4 Sub Recipients (SR)

Plan India is implementing projects for Key and vulnerable populations (H/TG, PWID/PWUDS, Bridge and Prisoners) to scale up HIV, TB, STI, and viral hepatitis intervention for incarcerated populations at prisons & other closed settings in 5 Eastern and 8 North-Eastern states of India; to promote integrated service delivery by establishing one-stop centers for clinical and behavioral aspects of HIV and social protection services among H/TG, PWUD/PWID, and Bridge population in select locations across India; to build the capacity of H/TG and PWUD/PWID community members and strengthen community systems (CSS) to increase community participation in the national HIV response.

The “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” aims to strengthen the technical capacity of the National AIDS Control Organization (NACO), Central TB Division (CTD), State AIDS Control Societies (SACS) and State TB Cells (STC) to design, manage and monitor supply chains for improved access and availability of high-quality ARVs, TB drugs, diagnostics and other commodities across India.

C19 RM KP grant to build a strong, sustainable, and resilient mechanism to address the needs of the key population through a community response implemented through 5 SRs.

KEY FUNCTIONS AND RESPONSIBILITIES

Reporting to Deputy Director Finance – GFATM, the Finance Manager will be responsible for day to day activities of financial and grant management and provide all support to him on the grant. S/he will provide financial management support on various aspects of financial, grant, audit, and support to sub recipients of GFATM Projects and visit to various partners to review and strengthen the financial system according to grant.S/he will be responsible to provide day-to-day technical support to finance and account coordinators.

KEY FUNCTIONS AND RESPONSIBILITIES

Finance Manager will work in close coordination withteam to ensure that the project financial activities are executed on time and real time information are available for senior managementand will be responsible for the following major activities:

Responsibilities

1. Develop and update standard guidelines and systems for finance management for the project (both for Principal Recipient and Sub Recipients);

2. Develop check list and undertake pre-grant assessment of sub-recipients;

3. Ensure compliance to financial and grant management for the project towards minimization and elimination of financial risks;

4. Execute financial review and monitoring, on-site-data-validation and provide technical assistance to the sub-recipient partner organizations;

5. Ensure the training for finance teams of sub-recipient partners through supportive monitoring visits.

6. Communicate with donors, auditors and other statutory bodies with regard to the project;

7. Support to senior management team on the budget and forecast preparations and revisions;

8. Assist and take up the various routine Finance and Accounting functions of the project at Principal Recipient as per requirements

9. Ensure the verification, approve payment requisitions and fund requests submitted by the sub-recipient partners.

10. Preparation and submission of timely and accurate financial reports to Sr. Finance Manager and Project Director for informed decision;

11. Receive, Review, Reconcile and consolidate monthly / quarterly financial reports of sub-recipient partners.

12. Participate in periodic reviews of the project progress by technical team;

13. Assist in periodic financial audits and donor reviews, and adherence to recommendations made by the auditors and donor.

14. Undertake any other activities as required by the organization.

15. Other appropriate duties as assigned by supervisor.

Education and Experience

1. Post graduate / Graduate Degree in Commerce/ candidate having additional professional qualifications (Chartered Accountant / Cost Accountant / MBA) will be given preference.

2. 5-8 years of working experience in financial management and grant management in development sector;

3. Proven ability at Managerial level, overseeing financial management and partners management of multi-state complex projects with tight deadlines and ambitious targets

4. Proven ability in interfacing with donors and ensuring compliance with statutory requirements

5. Excellent oral and written communication skills in English and working knowledge of Hindi.

6. Willingness to travel extensively to all the project implementation states and sub-grantee partner organizations.

7. Ability to train and mentor the junior staff as well as the finance staff of the partner organizations in accounting work / financial management.

8. Proven skills in program-finance variance analysis, preparation of budgets and forecasts.

9. Sound computer skills, including use of Internet and MS Office™ software and Tally accounting package (ERP version).

10. Strong analytical capabilities and experience in generating monthly and quarterly status reports and projections.

11. Ability to work independently and as a team player in a complex, multicultural environment.

12. Prior experience of working under/ for GFATM project will be an added advantage

Travel Requirements

40% of the total time

COMPENSATION & EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “Finance Manager- GFATM”at planindiacareers@planindia.org/meenakshi.kaushik@planindia.org please mention ‘”Finance Manager – GFATM” in the subject line. Last date for sending applications is 08/07/2024. Only shortlisted candidates will be contacted. For more information, please visit our website www.planindia.org

Job Description

Job Title:Manager – Corporate Partnerships

Department:Marketing & Resource Mobilisation

Location :Delhi/ Bangalore/ Hyderabad

Reporting to:Sr. Manager – Corporate Partnerships

Grade :E

Level Of Contact With Children: 3 (None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policies.

SUMMARY OF THE OVERALL JOB

The position is primarily responsible for supporting the Sr. Manager – Corporate Partnerships in fundraising and prospecting new clients for fundraising in India for the assigned geography and for specific NO corporate accounts. The position is also responsible for meeting the CSR/ HR Heads at various corporates to make pitch presentations, creating customized proposals, key account management of existing corporate donors, as well as for donor servicing, query resolution and grant reporting.

KEY FUNCTIONS / RESPONSIBILITIES
STRATEGY FOR CORPORATE FUNDRAISING

To support the development of a long-term strategy for ensuring sustainable processes for corporate fundraising in the assigned region

To implement the strategy to meet the fundraising targets for the assigned geography

DONOR PROSPECTING & ACQUISITION

To set up and hold meetings with the senior management teams (such as HR head, CSR head, Marketing head and Head of Corporate Affairs) of potential corporate organizations to explain Plan India’s focus thematic areas and showcase the work currently being done at the grassroots

To explain various avenues, ideas and opportunities to explore mutual areas of interests with potential corporates

To regularly interact and coordinate with the counterparts in NOs for programme funding from international corporates

To support the Sr. Manager in representing Plan India in different corporate forums and events, CSR seminars and conferences, nationally and internationally, to network and with prospective corporates and improve the visibility of the organization

To handhold the Regional/State Managers in the Programme Team in the donor prospecting and acquisition process in the particular Region/State

Create and update the prospect trackers, monthly proposal trackers, and

weekly meeting calendars and submit to the Head – Corporate Partnership

DEVELOPMENT OF PRODUCTS & MATERIALS

To coordinate with the Programme Implementation team to obtain inputs on current programmes, case studies, etc. that can be incorporated in the pitch presentations

To create pitch presentations, case studies, and audios/videos for showcasing existing interventions

To brainstorm with the team to develop products for corporate fundraising, such as payroll giving and co-branding initiatives

PROPOSAL DEVELOPMENT

To ensure the timely development of proposals and concept notes as per donor requirements in coordination with the programme team

To participate in the process of conceptualizing and writing proposals and provide donor perspective and clarify donor requirements

To finalize the proposal to be sent to the donor after incorporating all the feedback received from the Sr. Manager – Corporate Partnerships

DEVELOPMENT OF PRODUCTS & MATERIALS

To coordinate with the Programme Implementation team to obtain inputs on current programmes, case studies, etc. that can be incorporated in the pitch presentations

To create pitch presentations, case studies, and audios/videos for showcasing existing interventions

To brainstorm with the team to develop products for corporate fundraising, such as payroll giving and co-branding initiatives

KEY ACCOUNT MANAGEMENT & RETENTION

To extensively communicate with the Programme Implementation team to obtain programme information and updates

To conduct regular meeting with donors to provide them programme updates and current programme status

To ensure regular interaction with the National Office team to share programme updates and exchange information regarding events, activities and new partnerships

To encourage donors to conduct programme visits for getting first-hand experience and information regarding the programmes being implemented by Plan India and their impact

To review the itinerary for field visits and accompany the donors on these field visits

To ensure effective key account management to enhance donor retention and receive grant extensions

DONOR SERVICING

To provide timely resolution of queries raised by corporate donors

To review and ensure timely submission of donor reports to all the corporate donors

To ensure timely, accurate and effective donor servicing in terms of the standard processes, such timely dispatch of donor receipts, tax certificates, sharing the annual reports, etc.

DONOR PIPELINE

To maintain an active pipeline of prospective corporate partners to meet Fundraising targets for Corporate partnerships as per the mandate (twice the fundraising target)

To maintain a pipeline for closures and realizations in the financial year comprising both new and existing corporate partners

PARTNERSHIP AGREEMENTS

To provide inputs for the creation of grant agreements/contract with the corporate partners to ensure they meet donor requirements

To review the grant agreements to ensure compliance to Plan India’s procedures, system and ethical guidelines issues (incl. the CP policy)

To manage the grant agreements for corporate partners in terms of seeking extensions or tracking under-spends

EDUCATION AND EXPERIENCE

Graduation; MBA (preferred)

8-10 years of relevant experience

Travel Requirements

Up to 25%

COMPENSATION & EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection. Interested candidates can share their resume along with a suitability note planindiacareers@planindia.org Kindly mention “Manager Corporate Partnership” in the subject of the email.

Job Description

Job Title:Manager- Fundraising

Department:Marketing & Resource Mobilisation

Location :Delhi

Reporting to:Head- IFR

Grade :E

Level Of Contact With Children: 2 (Sporadic or occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policy.

ABOUT PLAN

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

SUMMARY OF THE OVERALL JOB

Fundraising Manager will be responsible for the ongoing implementation, oversight and management of our in-house face to face fundraising team, to achieve set income and growth targets around donor acquisition, retention and quality. Position holder will also be responsible for developing and implementing fundraising strategies for the organization to support its welfare projects. The post holder will be responsible will be responsible for the project management of a range of donor acquisition activities, with a focus on recruiting new regular giving and cash supporters, across a variety of channels – including Door to Door, Private Sites, Lotteries, Direct Mail etc

KEY FUNCTIONS / RESPONSIBILITIES

Providing leadership and guidance to the individual fundraising team in developing core and technical competencies through training and developing staff skills, capabilities, and capacities.

Developing robust and ambitious income and expenditure budgets (including global investment funds) and clear action plans to ensure delivery on, or ahead of, target. A

Strengthening support/operational systems and mechanisms that underpin the delivery of Plan India’s strategic objectives for individual fundraising.

Lead the long-term strategic planning, development, and implementation of individual fundraising activities within the country in order to optimize fundraising and revenue potential with a key focus on optimizing and developing pledge acquisition channels.

Provide leadership, management, and oversight for the Individual fundraising team (and to ensure the implementation of the strategic plan for individual donors, including in terms of vision, strategic focus, and planning.

Lead on the development of creative, generating, engaging and inspiring fundraising materials for every channel

Develop, monitor and manage the Acquisition budget in line with objectives and KPIs, reporting to the Head IFR on income and expenditure and highlighting variances in a timely manner and in line with budget timescales.

Monitor monthly income and expenditure across the Acquisition programme, making sure information is accurate and reconciled where necessary.

Update Acquisition reports using key metrics and KPIs as agreed with the Individual Giving Manager.

Monitor and evaluate all acquisition activity and make recommendations to improve future activity and feed into longer term strategic plans.

Manage the face-to-face and all other off-line and online donor recruitment channels.

Build and develop successful partnerships with external suppliers and manage their performance.

Develop training materials in order to deliver engaging and motivating training to our agency fundraisers.

Work with external creative agencies/freelancers as well as our Communications team to produce engaging recruitment and welcome materials.

Proactively ensure all materials produced are accurate and compliant with relevant data protection and gift aid legislation.

Work closely with the database and finance teams to ensure that all data and income generated through acquisition activity is recorded in an accurate and timely manner.

Be pro-active in undertaking regular competitor reviews, in contributing to product development and innovation, and in attending fundraising networking groups

EDUCATION AND EXPERIENCE

8-10 years of relevant and progressively responsible professional work experience in managing an individual donor fundraising programme together with a proven track record in driving income growth; equivalent direct marketing experience in a commercial context will be considered as a qualifying experience.

University degree in Business Administration, Marketing, Communications, Fundraising, or a related field

Significant experience in managing teams to deliver on financial outcomes.

Knowledge of, and experience in, India is an advantage, as is knowledge of, and experience in, other emerging economies, as well as experience of working in international organizations.

COMPENSATION & EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with a suitability note (Single Word document only) at planindiacareers@planindia.org. Please mention “State Lead Dehradun” in the subject. Last date of application is 8th June 2024 given the volume of applications received; only shortlisted candidates will be contacted.

Job Description

Job Title:Manager/ Senior Manager – Communications

Department:Marketing & Resource Mobilisation

Location :New Delhi

Reporting to:Director – Marketing & Resource Mobilisation

Grade :D/ E

Level Of Contact With Children: 3(None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policies.

ABOUT PLAN

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

SUMMARY OF THE OVERALL JOB

The position is responsible for synergising, coordinating and focusing all communication and branding activities towards enhancing the recognition and reinforcing the image of the Plan India brand in line with Plan’s vision, mission and values. The position is also responsible for overseeing the development of the communication content for websites, social media, digital campaigns, donor communication, annual reports, newsletters, etc. and ensuring that all the communication, internal or external, adheres to Plan Communication guidelines.

KEY FUNCTIONS / RESPONSIBILITIES
BRAND & COMMUNICATION STRATEGY & BUDGET

To conceptualise and design internal and external communication annual strategies for Plan India to support programme visibility, advocacy, campaign & fundraising initiatives and in line with products and campaigns

To ensure that Plan India’s communication strategy gets buy in from all stakeholders and is implemented uniformly across all areas of operation

To undertake organisational and environmental analysis, and prepare the budgets, plans and priorities for the vertical

To manage the communications budget and ensure that controls are in place to monitor and report on expenditure and on returns on investments

BRAND MANAGEMENT

To possess thorough knowledge of Plan’s Brand Guidelines and Global Identity (GI) and remain abreast with any changes/ updates to these

To serve as the brand custodian for Plan India to ensure standardization of designs, formats, audio-visuals, templates themes, communication and publicity material, etc. and lead the improvement of the same

To ensure the development of and adherence to processes to monitor compliance of branding norms across operations and ensure that deviations are highlighted and managed

To organise brand trainings with Plan India’s state offices, partners and other stakeholders as necessary

To ensure positive and sustainable coverage through human interest stories reflecting Plan’s programmes

To understand and be an advocate, internally and externally, for the values of Plan India

COMMUNICATION MANAGEMENT

To lead the conceptualization and creation of communication and digital products for the Corporate, Institutional and Individual fundraising teams as well as the Programme Implementation and Strategy and Policy teams

To guide creation of donor communication material and collaterals (for current & prospective donors)

To coordinate with Plan International for new products and new communication guidelines

To guide the creation of and review the content for Publications, Annual Reports, Newsletters, Brochures/Leaflets/Collaterals and Images/Photo Essays, and ensure their compliance with the communication guidelines

To guide the planning and execution of Above The Line (ATL) and Below The Line (BTL) campaigns

To ensure clear and timely flow of communication both internally and externally including all NO enquires and website related content

To ensure Plan’s Brand Guidelines are followed and Global Identity (GI) is maintained in all forms of communication

To oversee the management of Plan India’s Resource Centre (RC) and ensure that all information related requirements of both internal and external stakeholders are fulfilled in a timely manner

To develop content for donor and marketing related sections of the Annual Report

To develop and submit reports on donor communication activities to the ARO as required

To maintain Plan India’s Communications Policy, ensuring regular updates and adherence by Plan India staff

WEBSITE MANAGEMENT/DIGITAL MEDIA MANAGEMENT

To ensure that the website is used effectively as an organizational tool and supports the communication needs for all the departments

To ensure timely updates on Plan India’s website and other social media platforms

To guide digital media activities & campaigns

To guide the development of a social media editorial calendar to be followed for managing Plan India’s social media channels

To guide the process of content development and communication through the Plan India’s website and ensure that all web-based content is in line with the organisation’s branding and communication strategy

To ensure that all digital marketing activities comply with applicable laws at all times, including compliance with data protection legislation and CP policy

To recommend suggestions to increase the overall traffic volume on Plan India’s pages and improve overall social media presence of Plan India

To follow-up on new pages and suggest methods to reach the target audience in other ways

To coordinate with other companies’ marketing teams for branding Plan’s content on social media – needs checks, meetings, etc.

COORDINATION & NETWORKING

To ensure timely reporting of information for the functional and financial MIS

To ensure effective coordination with Programme Implementation, Resource Mobilisation and other functions as required for exchange of information and work needs

To coordinate with the State Programme Teams for obtaining communication content and photograph needs as required

To ensure the capacity building of Plan India staff in communication and campaigning work and of the fundraising team in the areas of communication with the donors

To participate in various seminars, workshops, lobbying platforms and other related events to represent Plan India

To increase the visibility of Plan India and provide necessary support to position it as a leading organisation working for child rights

TEAM MANAGEMENT

To develop, mentor and support team members in producing quality communication material

To resolve team members’ issues and grievances, and take timely actions

To conduct performance appraisal of the team members

EDUCATION AND EXPERIENCE

Mass Communication with strong editorial skills

10– 12 years of relevant experience

Thematic understanding of gender will be an advantage

Strong background in documenting and communicating community stories

An excellent command of both written and spoken English. Fluency in Hindi will be an advantage. Additional knowledge of other Indian languages will be considered an asset.

A flair for technology and demonstrated proficiency with online media

Proven excellent analytical, problem solving and strategic planning skills

Strong interpersonal and leadership skills, with high levels of cultural and gender sensitivity

Ability to meet deadlines and fulfil urgent requests when needed

Strong character traits including self-motivation, emotional adaptability, honesty and willingness to travel are essential

Travel

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