Vacancy

Job Description

Job title:Procurement Consultant – C19 RM

Reporting:Sr. Manager – Procurement (Plan India)

Location:New Delhi

Contract Duration:Till 25th Aug 2023

Level of Contact With Children- 2 (Sporadic & Occasional contact with children)The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Children and Young People & Gender Equality Policies.

ABOUT PLAN INDIA

Plan India is a nationally registered not for profit organisation striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India currently works directly with communities, government, donors and other civil society members and groups in 14 states across 19,000+ communities in 5,500 villages/ slums and has touched the lives of 1.9+ million children, out of which over a million are girls.

Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International is actively working in more than 70 countries.

PROJECT OVERVIEW

Under the “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” Plan India will focus to prioritize of C-19 RM intervention based on its strength and experience to handle the humanitarian response, procurement, and supply chain management which has been successfully implemented for the HIV/AIDS commodities at PAN India level.

The primary focus under C-19 RM grants, Plan India will the procurement of PPE products i.e. Mask, Soap, and Sanitizer to protect frontline health workers and operational staff to continue their respective activities.

JOB SUMMARY

Reporting to Sr. Manager – Procurement, the Procurement Consultant will be working closely with Plan India Procurement and SCM Strengthening Project team in various aspects of the supply of PPE products to the last mile such as planning, development of documents and processing of the procurement process as per Plan India policy respecting the inputs and suggestion from GFATM.

Responsibilities:

The procurement Consultant will be based at the Plan India office and execute the procurement and supply planning for C-19RM grants effectively and efficiently. The procurement consultant will work in close coordination with the Procurement team of plan India and SCM Strengthening Project team to ensure that the project activities are executed and timely in terms of the implementation and will have the following major activities:

Procurement Planning:

• Draw procurement plan of action for PPE items basis discussion with a project team.
• Act as facilitator and liaising support for the procurement process of Plan India as per Plan India procurement policy:
• Prepare RFQ/ RFP/ NCB (National competitive bidding) documents.
• Explore the market and vendor as per the requirement and handle vendor/ internal queries on case to case basis.

Procurement execution:

• Carry out the procurement under the supervision of Sr. Manager – Procurement and contracting as per requirements/ policies of Plan India.
• Invite quotations/ Publish RFQ/ RFP/ NCB as per requirement at public platform.
• Participate in group negotiation with vendors whenever required.
• Prepare comparatives containing vendor background information, technical specifications, timelines, credentials and other relevant information.
• Post bid meets with selected vendor along with user group in case of high-value procurement for finalizing the delivery schedule of goods/ services and work plan.
• Follow up with vendors for timely delivery of goods/ services.
• Coordinate with project team and finance team for payment clearance/ settlement against delivery
• Ensure cost-effectiveness and adequacy of purchases.
• Extend support in Internal Control Review of the procurement files on a monthly basis.

Progress update on delivery:

• Provide a comprehensive sheet on the delivery schedule state-wise.
• Provide the progress update on a weekly/monthly basis of delivery of PPE items to further share with GFATM
• Other appropriate duties as assigned by the supervisor

Education and Experience:

• Postgraduate / Professional degree in Supply Chain Management/logistics management, Diploma in Public Procurement, Pharmacy and Business Administration.
• Minimum 5-7 years of experience in public procurement/health supply chain management
• Good negotiation skills and understanding the digital procurement process.

Travel Requirement: If required

Compensation and Employment:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY

Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “Procurement Consultant – C19 RM” at planindiacareers@planindia.orgplease mention “Procurement Consultant – C19 RM” in the subject line.

Last date for sending applications is 25th March 2023.

Only shortlisted candidates will be contacted.

Job Description

Job title:Social Media Executive

Department:Marketing & Communication

Location:Delhi

Level Of Contact With Children: 2– Sporadic or Occasional Contact with ChildrenThe position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Children & Young People Policy & Gender Equality Policies.

ABOUT PLAN

Plan India is a nationally registered not for profit organisation striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India currently works directly with communities, government, donors and other civil society members and groups in 14 states across 19,000+ communities in 5,500 villages/ slums and has touched the lives of 1.9+ million children, out of which over a million are girls.

Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International is actively working in more than 70 countries.

ROLE SUMMARY

We are looking for a witty and strategic social media executive to oversee our company’s presence on a multitude of public platforms like Twitter, LinkedIn, Instagram, Facebook. The social media executive should create gripping content, analyze public feedback, and report on the effects of each key undertaking. You should also keep track of all access codes.

KEY RESPONSIBILITIES

• Oversees all company social media accounts management.
• Develops engaging, creative, innovative content for regularly scheduled posts, which enlighten audiences and promote brand-focused messages.
• Coordinates social media messaging with advertising departments, brand managers, and quarterly or seasonal company goals.
• Works with other departments to develop social media timelines coinciding with new product releases, ad campaigns, or other brand messages.

ESSENTIAL

• Degree in marketing, communication studies, journalism, creative writing, or similar.
• At least one year of experience in Social Media role preferably in Development sector.
• Ability to create authoritative and persuasive texts.
• Flexible and engaging writing style.
• Creative thinking.

Job Description

Job title:Manager – Corporate Partnerships

Department:Marketing & Resource Mobilisation

Location:Delhi, Mumbai, Bangalore

Grade:D

Reporting:Head – Corporate Partnerships

Contract Duration:3 years consultancy

Level Of Contact With Children: 3 None or rare contact with children)The position holder shall be responsible to adhere & work within the ambit of Plan India’s Child Protection & Gender Equality Policies.

SUMMARY OF THE OVERALL JOB

The position is primarily responsible for supporting the Sr. Manager – Corporate Partnerships in fundraising and prospecting new clients for fundraising in India for the assigned geography and for specific NO corporate accounts. The position is also responsible for meeting the CSR/ HR Heads at various corporates to make pitch presentations, creating customized proposals, key account management of existing corporate donors, as well as for donor servicing, query resolution and grant reporting.

KEY FUNCTIONS / RESPONSIBILITIES

STRATEGY FOR CORPORATE FUNDRAISING

• To support the development of a long-term strategy for ensuring sustainable processes for corporate fundraising in the assigned region.
• To implement the strategy to meet the fundraising targets for the assigned geography.

DONOR PROSPECTING & ACQUISITION:

• To set up and hold meetings with the senior management teams (such as HR head, CSR head, Marketing head and Head of Corporate Affairs) of potential corporate organizations to explain Plan India’s focus thematic areas and showcase the work currently being done at the grassroots .
• To explain various avenues, ideas and opportunities to explore mutual areas of interests with potential corporates .
• To regularly interact and coordinate with the counterparts in NOs for programme funding from international corporates.
• To support the Sr. Manager in representing Plan India in different corporate forums and events, CSR seminars and conferences, nationally and internationally, to network and with prospective corporates and improve the visibility of the organization.
• To handhold the Regional/State Managers in the Programme Team in the donor prospecting and acquisition process in the particular Region/State.
• Create and update the prospect trackers, monthly proposal trackers, and
• weekly meeting calendars and submit to the Head – Corporate Partnership.

DEVELOPMENT OF PRODUCTS & MATERIALS:

• To coordinate with the Programme Implementation team to obtain inputs on current programmes, case studies, etc. that can be incorporated in the pitch presentations.
• To create pitch presentations, case studies, and audios/videos for showcasing existing interventions.
• To brainstorm with the team to develop products for corporate fundraising, such as payroll giving and co-branding initiatives.

PROPOSAL DEVELOPMENT:

• To ensure the timely development of proposals and concept notes as per donor requirements in coordination with the programme team.
• To participate in the process of conceptualizing and writing proposals and provide donor perspective and clarify donor requirements.
• To finalize the proposal to be sent to the donor after incorporating all the feedback received from the Sr. Manager – Corporate Partnerships.

KEY ACCOUNT MANAGEMENT & RETENTION

• To extensively communicate with the Programme Implementation team to obtain programme information and updates.
• To conduct regular meeting with donors to provide them programme updates and current programme status .
• To ensure regular interaction with the National Office team to share programme updates and exchange information regarding events, activities and new partnerships.
• To encourage donors to conduct programme visits for getting first-hand experience and information regarding the programmes being implemented by Plan India and their impact.
• To review the itinerary for field visits and accompany the donors on these field visits .
• To ensure effective key account management to enhance donor retention and receive grant extensions.

DONOR SERVICING

• To provide timely resolution of queries raised by corporate donors.
• To review and ensure timely submission of donor reports to all the corporate donors.
• To ensure timely, accurate and effective donor servicing in terms of the standard processes, such timely dispatch of donor receipts, tax certificates, sharing the annual reports, etc.

DONOR PIPELINE

• To maintain an active pipeline of prospective corporate partners to meet Fundraising targets for Corporate partnerships as per the mandate (twice the fundraising target).
• To maintain a pipeline for closures and realizations in the financial year comprising both new and existing corporate partners.

PARTNERSHIP AGREEMENTS

• To provide inputs for the creation of grant agreements/contract with the corporate partners to ensure they meet donor requirements.
• To review the grant agreements to ensure compliance to Plan India’s procedures, system and ethical guidelines issues (incl. the CP policy).
• To manage the grant agreements for corporate partners in terms of seeking extensions or tracking under-spends.

EDUCATION AND EXPERIENCE

• Graduation; MBA (preferred)
• 8-10 years of relevant experience.

Travel Requirements

• Up to 25%

Compensation and Employment:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY

Please send us your updated resume along with suitability note in one file (Word Format only) on planindiacareers@planindia.org. Please mention “Manager-Corporate Partnership in the subject line. Last date for sending applications is 25th March 2023. Only shortlisted candidates will be contacted.

Job Description

Job title:Project Coordinator

Project:Digital Learning Project

Location:Mumbai, Greater Mumbai and Pune

Reporting:State Project Lead

Level Of Contact With Children: 1 (Direct contact with children)The position holder shall be responsible to adhere & work within the ambit of Plan India’s Child Protection & Gender Equality Policies.

About Plan India

Plan India is a nationally registered non-profit organization that aims to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children, their families, and communities. Plan International initiated its programs in India in 1979. It began its services in need-based and welfare approach only with sponsored children and their families till 1994. Between 1995 to 2003, Plan India began the Integrated Community Development approach to benefit many children beyond the sponsored children. During this period, the programs were designed for individual and community development. In 1996, Plan India was registered as a National Organization. It has engaged in a big way in the humanitarian sector by responding to the Asian Tsunami in 2005-2006 and released its first report on “State of the Girl Child in India”. From 2005, the Child Centered Community Development approach was practiced by Plan India which put children at the center of all our actions and decision-making processes. This has since continued with Plan India incorporating a gender transformative approach to all its programs.

About the Project

Plan India has been awarded a grant to implement project in Mumbai, Greater Mumbai and Pune in the state of Maharashtra . The aim of the project is to enhance the knowledge of 2500 young girls from the three locations who will be provided career guidance support on digital literacy and equip them to link with job opportunities and help them to participate gainfully in the formal economy. The intervention will conduct training of young women in digital skills, employability skills, capacity building of faculty members, and sensitization of stakeholders, parents and awareness in communities, linkages to industry for employment, creating peer networks and finally networking with LinkedIn platform.

KEY ACCOUNTABILITIES OR MAIN RESPONSIBILITIES

Key Responsibilities

• Develop a SoP for training of project’s beneficiaries.
• Enrol 2500 young girls for training from higher/technical/vocational education institutions-
• Develop criteria for candidate identification, undertake mobilization and profiling of each candidate detailed testing, organise training batches.
• Establish training centers in the community and educational institutions as per the plan.
• Organise awareness campaigns and sessions with the support of field mobilizers at every locations with parents of young girls to influence behaviour change and create an enabling environment for the girls.
• Promote Girls Led Networkwith the 2500 participants.
• Identify role models from the participants and develop successful case studies through short videos.
• Conduct beneficiary satisfaction survey for each batch of students trained under the leadership of project leader.
• Coordinate, arrange and monitor career guidance and vocational skill development sessions based on the five modules on digital skills with the help of resource persons in educational institutions and communities for young girls.
• Map potential industries, corporates and organize exposure visits for selected girls for internship and work opportunities.
• Liaison, network with stakeholders, industries, academic institutions in line with project objectives .
• Develop a process document of the project including success stories, challenges and learning.
• Submit timely reports on project activities and expenditure .
• Maintain an updated project MIS and share data with Project Lead on a regular basis sure Safeguarding Children & Young People’s policy PSHEA polities are followed /adhered during project execution across at the village level.

Qualification

• Minimum Graduate

Experience

• Minimum 5 years’ experience in the areas of advancing gender parity in the workforce. create accessibility of higher/vocational education and increasing employment opportunities. Experiences of working with young women , managing projects, community events and supervision of cadre of field staff, networking, lobby and influencing. Experience in promoting digital inclusion of girls is desirable

Skill & Competencies

• Sensitive in dealing with children and youth in communities and educational institutions.
• Knowledge of new-age career options and digital skills.
• Good in execution of assigned tasks, and responsibilities.
• Data management and report writing, case studies.
• Able to work independently with minimum supervision .
• Should be pro–active in understanding children’s and youth’s needs and problems as well as aspirations;
• Ability to work in a team spirit and handle, supervise field level project staff.
• Good communication and writing in Hindi, Marathi and English.

Time FrameThe assignment of the Project Coordinator for the work of liasoing, networking, and career guidance will be from Feb, 23 to Oct, 23 as per the project time.

LocationsMumbai, Greater Mumbai, Pune

Child Protection ClausePlan is a child-centred development organization, committed to the wellbeing of children and to supporting the convention of the rights of the child, plan has its own child protection policy to ensure that plan has procedures in place to prevent and deal with child abuse by any plan associate. Plan does not tolerate child abuse.

Please send us your updated resume along with suitability note in one file (Word Format only) on planindiacareers@planindia.org. Please mention “Project Coordinator- Digital Learning Projectin the subject line. Last date for sending applications is 25th March 2023. Only shortlisted candidates will be contacted.

Job Description

Role:Consultant- Data Entry Operator

Department:GFATM – Program Implementation

Reporting To:Sr. Manager- M&E

Location:Delhi

Contract Duration:Six Month from joining

Level of Contact with Children: 3 (None or rare contact with children)The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Children and Young People & Gender Equality Policies.

ABOUT PLAN INDIA

Plan India is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India currently works directly with communities, government, donors and other civil society members and groups in 14 states across 19,000+ communities in 5,500 villages/ slums and has touched the lives of 1.9+ million children, out of which over a million are girls.

Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International is actively working in more than 70 countries.

PROJECT OVERVIEW

Mother-to-child transmission is a major cause of HIV in children. India is committed to eliminate mother to child transmission (MTCT) of HIV and Syphilis by 2026. It means testing of 95% of pregnant women for HIV and Syphilis, putting 95% of estimated positive pregnant women on ART and achieving an MTCT rate of less than 5% by 2026. Project Ahana, a flagship national programme implemented by Plan India in 307 districts of 13 statesto ensure Elimination of Mother to Child Transmission of HIV. It focuses on the elimination of mother-to-child transmission of HIV and is implemented by Plan India with support from The Global Fund.

ROLE OVERVIEW

Under the project, Plan India has developed rigorous M&E systems and mechanism which guides successful project implementation towards achieving country EMTCT goals and ensures compliance reporting. The data reporting system is developed based on an MS excel based database system which maintains individual records of HIV positive pregnant women. Recently Plan India has developed a client-based MIS software system in alignment with Global Fund reporting arrangement to manage the project’s data/ information requirements. Plan India aims to get all the legacy data entered into the new software system developed, hence want to hire data entry operator/s to accomplish the task. Primary task of the position would be to enter data from the excel database into the current MIS software. Plan India will provide necessary training on MIS for data entry and provide logistic support to carry out the task.

KEY FUNCTIONS AND RESPONSIBILITIES

• Transfer line list data from Excel files to Ahana MIS software.
• Reviewing the data for deficiencies or errors, correcting in compatibilities and checking outputs.
• Daily Reporting to the concerned line manager regarding the completion of work and related queries.

QUALIFICATION & WORK EXPERIENCE:

• Intermediate in any discipline.
• Proficient in data entry.
• Strong familiarity with Microsoft Excel.
• Minimum Three years of experience in a excel based data entry work.

COMPENSATION & EMPLOYMENT :

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

Considering the volume of applications only shortlisted candidates will be contacted by the HR Team. Interested candidates can share their resume along with a suitability note on planindiacareers@planindia.org with the subject Data Entry Operator. Last date to apply is 25th March 2023

Job Description

Position Name:Finance Officer-SCM

Position Type:Full-Time

Division:GFATM– SCM Strengthening Project

Reporting To:Finance Manager

Location:New Delhi

Contract Duration:31st March,2024

Level of Contact With Children : 3 (Noneorrare Contact)The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Children and Young People & Gender Equality Policies.

Project Overview

The “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” aims to strengthen the technical capacity of the National AIDS Control Organization (NACO), Central TB Division (CTD), State AIDS Control Societies (SACS) and State TB Cells (STC) to design, manage and monitor supply chains for improved access and availability of high-quality ARVs, TB drugs, diagnostics and other commodities across India. The Project is led by Plan International (India), the Principle Recipient (PR) for the HIV and TB Supply Chain grant under the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) for India to support NACO’s response to AIDS epidemic and Central TB Division (CTD) towards TB elimination.

The SCMS project will be implemented by Plan International (India Chapter) as PR in collaboration with JSI R&T India Foundation as Sub-Recipient and 3PL services providers by the private sector. JSI R&T India Foundation as Sub-Recipient (SR) is mandated to provide technical assistance for improvement of the supply chains of ARV, TB drugs, diagnostics and other commodities under NACP and NTEP at regional and state level. The project will also leverage the private sector for the distribution of ARV, TB drugs, diagnostics and other commodities to ensure the availability and accessibility of drugs and commodities of both the programs across their facilities.

Job Summary

Reporting to Finance Manager, the Finance officer will be responsible for day to day activities of financial management and provide all support to Finance Manager on the grant.S/he will provide financial management support on various aspects of financial, documenters view and audit.S/he will be responsible for day today-to-day financial activities.

Responsibilities

Finance Officer – SCM will work in closely with other finance team to ensure that the project financial activities are executed on time and will be responsible for the following major activities:

• Receive and acknowledge the monthly invoice along with supporting documents from 3PL service provider;
• Review the monthly invoice and supporting documents of 3PL services along with Project Coordinator – SCM and share the list of missing documents to 3PL services provider for submission;
• Follow with technical team to provide all supporting documents mentioned under the 3PL service contract to process the payment;
• Process the payment of 3PL service provider after reviewing all supporting documents required under the 3PL contract;
• Communicate the payment disbursement to 3PL service provider for acknowledgment;
• Ensure that the financial documents of 3PL services is well organised and maintain for audit purposes;
• Ensure that 3PL vendor meet reporting deadlines; maintain necessary communication with vendor in coordination with the concerned program official;
• Ensure compliance of all financial operations of Vendor on a regular basis in accordance with laid down financial systems and procedures;
• Review the internal controls and related systems of the vendor.
• Perform all other responsibilities as delegated by the supervisor and Finance Manager.

COMPENSATION & EMPLOYMENT :

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and safeguarding Children & Young People.

How to apply

Please send us your updated resume along with a suitability note (single Word document only) for the position of “Finance Officer- SCM” at planindiacareers@planindia.org. Please mention “Finance Officer- SCM” in the subject line. Please mention your current compensation details in your resume. Last date for sending applications is 25th March 2023. Given the volume of applications received, only shortlisted candidates will be contacted.