Job Description
Job Title: Admin Officer
Department: Operations
Location: New Delhi
Grade: B
Reporting to: Senior Manager Operations
Travel Requirement: As Required
Level of Contact with Children: 2 (Sporadic or occasional contact with children)
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policy.
ABOUT PLAN INDIA
Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative, child-centered community development.
Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org
SUMMARY OF THE OVERALL JOB
The Admin Officer will be responsible for ensuring the smooth and efficient functioning of office administration and facilities management at Plan India. The role will oversee office operations, vendor management, infrastructure maintenance, asset management, record keeping, and administrative compliance to create a safe, productive, and well-managed work environment. The incumbent will work closely with internal departments and service providers to ensure that administrative services are delivered efficiently and in accordance with organizational policies and procedures.
KEY FUNCTIONS / RESPONSIBILITIES
Office Administration & Facility Management
- Ensure smooth day-to-day functioning of office operations and facilities.
- Monitor office maintenance, housekeeping, security services, and utility management.
- Coordinate office repairs, maintenance contracts, and infrastructure requirements.
- Ensure availability and upkeep of office equipment, furniture, and supplies.
- Maintain a safe, secure, and conducive work environment for staff and visitors.
Asset Management
- Maintain and update organizational asset registers.
- Ensure proper tagging, tracking, and verification of organizational assets.
- Coordinate periodic physical verification of assets and inventory.
- Support asset disposal and replacement processes as per organizational guidelines.
Administration Compliance & Documentation
- Maintain administrative records, contracts, licenses, insurance documents, and statutory registrations.
- Ensure timely renewal of office-related licenses, permits, and agreements.
- Support internal and external audits by providing administrative records and documentation.
- Ensure adherence to organizational policies, procedures, and compliance requirements.
General Support
- Provide administrative support to various departments as required.
- Support implementation of cost-saving and process-improvement initiatives.
- Undertake any other responsibilities assigned by the reporting manager.
ELIGIBILITY (EDUCATION AND EXPERIENCE)
- Graduate/Postgraduate/MBA in Operations, Management, or related field.
- 4–5 years in Operations/ HR generalist/administrative roles; NGO sector experience preferred.
- Strong interpersonal & communication skills
- Quick learner and team player
- Ability to take on additional responsibilities.
- Candidates with roots in Delhi / NCR with willingness to travel pan-India on requirement basis.
COMPENSATION & EMPLOYMENT
Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to apply
Please send us your updated resume at Planindiacareers@planindia.org. Please mention “Admin Officer” in the subject.
Last date of application is 30th June 2026.
Given the volume of applications received, only shortlisted candidates will be contacted.