Job Description
Job Title: State HR Coordinator – Malaria Project
Department: Program Implementation
Function: HR & Admin
Travel:40%
Base Location:Bhuvneshwar, Odisha
Reporting to: Assistant Manager – HR
Contract Duration: 1 year
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.
PIIC is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, PIIC and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. To know more about PIIC visit www.planindia.org
The Global Fund is supporting “Intensified Malaria Elimination Project-III (IMEP-III)” for the grant period April 2024 – March 2027 within the existing framework of National Center for Vector Borne Diseases Control (NCVBDC). Under the IMEP-3 grant, PLAN INDIA has been selected as Sub-Recipient to work in High endemic districts for the states of Odisha and Tripura
• Create and post job openings across platforms
• Manage end-to-end hiring: sourcing, screening, interviews, onboardingHR Documentation & Compliance:
• Issue offer letters, agreements, and maintain employee records
• Support audit compliance through accurate documentation and filing
• Maintain all the records and documentation in hard copy as well as scanned copy
HR Operations & Reporting:
• Update and maintain HR trackers and databases management
• Leave, Attendance and Payroll inputs
• Provide administrative support for day-to-day HR operations
Exit Management:
• Facilitate smooth employee exit process, including coordination of exit interviews and clearance formalities
• Process Full and Final (FNF) settlements in coordination with relevant departments
Logistics:
• To assist for logistics requirements of all events / conferences organized for the project
• To coordinate with the participants and logistics management agencies for hassle free logistics arrangements considering the safety, security, hygiene, locations and prices
• To consolidate and keep a record of various utility bills and forward the bills to the Accounts teams for payments
• Support in processing of reimbursement and travel claims of staff and volunteers
Essential Requirements:
• Graduate / Post Graduate / MBA-HR (preference), Management or related field and
• Minimum of 1-2 years’ experience in HR generalist profile
• Strong interpersonal & communication skills
• Prior experience in NGO sector
• Preferably native of Odisha
Desirable Skills
– Excellent Communication & interpersonal skills
– Quick Learner
– Good team player
– Willing to take additional responsibilities
Compensation and Employment: Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to apply
Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “State HRCoordinator – Malaria Program” at planindiacareers@planindia.org please mention “State HR Coordinator- Malaria Program ” in the subject line Please mention your current compensation details in your resume.
Last date of application is 31st December 2025.
Please note the applications are being assessed on a rolling basis
Given the volume of applications received, only shortlisted candidates will be contacted.