Job Description
Job Title: Logistic Assistant- OSC
Department: Program Implementation (GF-ATM Project)
Based in location: Assam- Cachar, Karnataka – Bellari, Tripura – Dhallai
Reporting to: Centre Manager-OSC
Grade: A2
Duration of the project: Till 31st March 2027
Level of Contact with Children:1– ( Direct contact with Children) : The position holder shall be responsible to adhere with & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.
About Plan India
Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development. Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.
Project Overview
Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) for KP (Transgender persons & People who inject Drugs) and bridge population have been established as person-centered and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered key and bridge population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes. These one stop centres have been positioned strategically at locations after due consultations with the SACS/DAPCU and the community members.
Job Summary
Logistic Assistant at One Stop Centre (OSC) plays a pivotal role in ensuring smooth operations by providing comprehensive logistical support. On job responsibilities include- front desk management, supply chain management,tracking of commodity distribution, quality assurance, asset management, budget management;and assisting and collaborating with other OSC team members.
Role and Responsibilities
Specific roles and responsibilities of the Logistic Assistant of One Stop Centre would be as follows:
OSC front desk/reception area
Management of OSC especially front office tasks including client registrations.
Navigation of clients to services, responding to queries, record keeping and maintenance of relevant documents and files.
Accompanying OSC team during demand generation meetings, health camps, networking meetings and other events
Supply Chain Management
Manage and coordinate the procurement of supplies, equipment, and commodities.
Maintain an organized inventory of all logistical assets and commodities.
Arrange commodities based on their expiry dates.
Distribution and Dispatch
Coordinate the distribution of supplies to different program locations or outreach sites.
Quality Assurance
Monitor the quality of indented commodities (for e.g. Viability of screening kits) and equipment to ensure they meet the required standards.
Conduct regular checks to verify the condition of materials/commodities in storage.
Asset Tracking
Implement systems for tracking and managing program assets, including equipment, MIS formats and commodities.
Maintain accurate records of asset/commodity usage and maintenance.
Budget Management
Assist Centre Manager in advance budget planning for the upcoming month, based on activities and staff travel planned. Compilation and management of logistics-related expenses.
Track expenditures and ensure adherence to budgetary constraints. Provide timely feedback to the Centre Manager.
Documentation and Reporting
Maintain detailed and accurate documentation related to logistics, including invoices, receipts, and delivery records.
Prepare regular reports on logistics activities for program management.
Compliance
Ensure compliance with program policies, regulations, and procurement procedures.
Collaboration with Program Teams
Collaborate with OSC staff to understand logistical needs for different activities.
Participate in planning meetings to align logistics with program goals.
Communication to State Manager as per requirement of the project
Others
Receive, deliver, courier documents and other materials to other facilities and stakeholders, as per program need.
Ensuring refreshments for meetings, guests and staff/s and other events.
Extend support to OSC staff as and when required.
Support Outreach workers in community outreach, disease screening as per need (after initial training) and follow up of clients in the field.
Reporting
Reporting to Centre Manager of the One Stop Centre on programmatic issues
Qualification and Competencies
10+2/Intermediate/High school diploma or equivalent (educational requirements may vary).
Knowledge of HIV/AIDS prevention strategies and community health.
Preference will be given individuals from TG/MSM/PWID/FSW/PLHIV community.
In case of PWID, the candidate should be stable on OST or clients who have completed OST treatment.
Ability to speak, understand, read and write in Hindi, English and/or regional language based on the State of operations.
Unbiased views about and interested to work with at risk communities like H/TG/MSM and PWID in HIV and AIDS sector.
Basic knowledge of data recording and compilation mechanisms.
Ability to work independently and as part of a team.
Compensation and Employment
Plan is an equal opportunity employer and qualified women candidatesare encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to Apply
Please send us your updated resume (Word Format only) along with a suitability note for the position of “Logistic Assistant- OSC – Location” at planindiacareers@planindia.org. Please mention “Logistic Assistant- OSC – Location” in the subject line