Job Description
Job title: Finance Coordinator
Department: Program Implementation (GF-ATM Project)
Reporting to: Finance Manager
Location : New Delhi
Grade : C
Duration : Till Sep
Level Of Contact With Children: 2 – (Sporadic & Occasional contact with children)
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.
ABOUT PLAN INDIA
Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.
Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org
JOB/PROJECT OVERVIEW
C19 RM KP grant to build a strong, sustainable, and resilient mechanism to address the needs of the key population through a community response implemented through SRs.
KEY FUNCTIONS AND RESPONSIBILITIES
Reporting to Finance Manager, the Finance Coordinator will be responsible for day to day activities of financial management and provide all support to Finance Manager on the grant. S/he will provide financial management support on various aspects of financial, documents review, audit, and support to sub recipients and visit to review and strengthen the financial system according to grant. S/he will be responsible for day to day-to-day financial activities.
Responsibilities :
Finance Coordinator will work in closely with other finance team to ensure that the project financial activities are executed on time and will be responsible for the following major activities:
1. Support to Finance Manager in consolidating the plans and budgets of the technical partners;
2. Monitor and analyse internal financial reports against budget and forecast and share with Finance Manager for internal and external meetings;
3. Coordinate with the concerned project technical team to ensure that periodic financial reports from partners are received in time;
4. Ensure that all necessary supporting documents are received from partners and verified for accuracy and adequacy;
5. Receive and review the monthly invoice along with supporting documents from service provider;
6. Follow with technical team to provide all supporting documents to process the payment;
7. Process the payment of SR after reviewing all supporting documents required under the contract;
8. Communicate the payment disbursement to SR;
9. Ensure that the financial documents are well organised and maintain for audit purposes;
10. Propose improvements to institutional finance processes of technical partners/vendor in consultation with the Finance Manager;
11. Ensure that all implementing partners meet reporting deadlines; maintain necessary communication with partner organizations in coordination with the concerned program official;
12. Ensure compliance of all financial operations of SRs and Vendor on a regular basis in accordance with laid down financial systems and procedures;
13. Conduct monitoring visits to partner organizations as and when required and support partner organizations on their financial management and donor compliance;
14. Review the internal controls and related systems of the SR partners and vendors.
15. Keep track of donor reporting milestones/deadlines;
16. Perform all other responsibilities as delegated by the supervisor and Sr. Finance Manager.
Education and Experience:
1. Post graduate / Graduate Degree in Commerce/ candidate having additional professional qualifications (MBA Finance) will be given preference.
2. 3-5 years of working experience in financial management and grant management in development sector;
3. Proven ability overseeing financial management and partners management of multi-state complex projects with tight deadlines and ambitious targets
4. Proven ability in interfacing with donors and ensuring compliance with statutory requirements
5. Excellent oral and written communication skills in English and working knowledge of Hindi.
6. Willingness to travel extensively to all the project implementation states and sub-grantee partner organizations.
7. Ability to train and mentor the junior staff as well as the finance staff of the partner organizations in accounting work / financial management.
Travel Requirement: As required
Compensation and Employment
Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
HOW TO APPLY
Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “Finance Coordinator –KP GFATM” at planindiacareers@planindia.orgplease mention ‘”Finance Coordinator –KP GFATM” in the subject line. Only shortlisted candidates will be contacted. For more information, please visit our website www.planindia.org