Vacancy

Job Description

Job Title:Administration& HR Manager – GFATM Projects

Department:Administration

Location :Delhi

Reporting to:Project Director – GFATM Projects

Grade :D

Contract Duration :Till 31st March 2027

Level Of Contact With Children: 2 – Sporadic or Occasional contact with Children : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

About Plan

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development

PROJECT OVERVIEW

Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) have been established as person-centred and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes. These one stop centres have been positioned strategically at locations after due consultations with the SACS/DAPCU and the community members

POSITION PURPOSE

Supervise and oversee admin activities for GFATM project. To supervise and guide administrative staff for all requirements related to administrative needs for the GFATM project staff.

Key Responsibilities

Ensure procedures and standards are applied consistently.

Ensure Plan India’s performance management procedures and standards used to induct, manage and develop staff members are adhered for development of operations team.

Organize purchase processes for all required materials and assets of the project as per donor and Plan procedures

Oversee the administration and maintenance of fixed assets and other property belonging to the project;

Design and implement office policies by establishing standards and procedures; measuring results against standards and make necessary adjustments

Maintain office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions.

Enhance office efficiency by planning and managing office systems, layouts, and procurement

Monitor and manage vendors/agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.

Oversee activities directly related to business support.

Play a significant role in long-term planning, including an initiative geared toward operational excellence.

Determine how to allocate budgets and how to account for the same.

Prepare annual procurement plan for all procurement related (program and non program) as per approved budget in consultation with the program team and finance team linking the same with the program implementation calendar, and quarterisation of budget

Implement all procurement activities well in advance as per approved budget and annual procurement plan.

Oversee the procurement process and ensure that the procurement is completed in time and in a very cost effective manner for goods and services.

Lead the bidding process in case of high value procurement. Make sure all the requirement as per the bidding policy are followed to ensure transparency

Arrange and follow Plan India’s purchase / procurement policy and purchase /procurement guidelines and norms for all type of procurement (goods and services)

Work with purchase committee for all purchase as per the organization policy,

Lead and manage the market survey in order to assess the market trends and to know average costs of material/items needed by Plan India, availability of types of goods/materials and services and share the same to the management.

Undertake field visits to understand the nature of suppliers in the field area (i.e. When procurement happens in the field).

Recommend deviations with alternate procedures to the management where Plan India processes cannot be implemented.

Maintain market price/rate of all goods/materials generally purchased by Plan India.

Ensure Plan India’s procurement norms are accordance with the local statutory requirement. Any difference should be brought to the attention of the management,

Ensure vendors/suppliers list with their contact details is maintained and updated on regular basis

Ensure procurement files are maintained in an appropriate fashion and order including – requisition, quotes/bids, comparison, evaluation, approval, contract/purchase order, delivery note etc. for each purchase.

Make sure that the goods are safe and secured against damaged including insurance coverage,

Ensure a high quality service in the communication with external customers and clients through reception, telephone response, mail reception and dispatch;

Supervise and coordinate the booking-system for local, national and international travel and transport of the project staff;

Define minimum standards and maximum amounts for travel-related accommodation and subsistence expenditure;

Elaborate and regularly update essential information on available venues for accommodation and events in key cities;

Issuing security advisory to staff travelling to/ within/outside India

To promote the development of appropriate security information networks relevant to all Plan India teams working in India.

Legal Responsibilities

Manage all Service and Purchase Contracts with external contractors;

Support other departments in the elaboration and revision of agreements with partner organizations;

Liaise with Government authorities /agencies in order to maintain smooth functioning of Plan’s work in the country;

Coordinate with legal advisor for all agreements other than the labour contracts.

Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.

Oversee organizational insurance policies of the project.

Human Resources

Manpower planning and recruitment as per the project needs

Preparing Job descriptions as per the program need

Maintain the staff records soft and in files in real-time to ensure accurate and up-to-date information

Issue of staff contracts and renewals on time.

Taking lead in talent acquisition and management, induction, grievance and counselling

Human Resources

Post Graduate with minimum 8 years progressive experience in administration function of middle to large scale organization;

Experience in an International Development Organization would be an advantage;

Excellent lateral co-ordination and resourcefulness traits;

A very thorough understanding of different communication preferences – of different people, dealing with a wide range of stakeholders and being comfortable with a bi-lingual mode of expression;

Should possess knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process;

Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.

COMPENSATION AND EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (singe word document only) for the position of “Administration / HR Manager – GFATM Projects” atplanindiacareers@planindia.org. Please mention “Administration / HR Manager – GFATM Projects” in the subject line. Please mention current compensation details in your resume. Last date for sending applications is 15th April 2024. Given the volume of applications received, only shortlisted candidates will be contacted.

Job Description

Job Title:Warehouse Supervisor

Department:Operations

Based in Location :Noida/ Delhi NCR

Reporting to:Sr. Manager Operations

Level Of Contact With Children: 2 (Sporadic or occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policy.

About Plan

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

SUMMARY OF THE OVERALL JOB

Warehouse Supervisor will oversee and coordinate the daily warehousing activities. The incumbent will implement production, productivity, quality and customer service standards and achieve the appropriate level of volume within time limits.

KEY FUNCTIONS / RESPONSIBILITIES

Achieve high levels of customer satisfaction through excellence in receiving, identifying, dispatching and assuring quality of goods

Measure and report the effectiveness of warehousing activities and employees performance

Organize and maintain inventory and storage area

Ensure shipments’ and inventory transactions’ accuracy

Determine staffing levels and assign workload

Interface with vendors, suppliers, Admin & Program staff, etc to answer questions or solve problems

Maintain items record, document necessary information and utilize reports to project warehouse status

Identify areas of improvement and establish innovative or adjust existing work procedures and practices

Confer and coordinate activities with other departments

EDUCATION AND EXPERIENCE

Proven work experience as a Warehouse Supervisor

Highly effective supervisory skills and techniques

Knowledge of warehouse software packages and MS Office proficiency

Ability to input, retrieve and analyse data

Hands-on commitment to getting the job done

Excellent communication and interpersonal skills

Proven ability to direct and coordinate operations

Strong organisational and time management skills

Degree / PG Diploma in logistics, supply chain management or business administration

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with a suitability note (Single Word document only) at planindiacareers@planindia.org . Please mention “Warehouse Supervisor” in the subject. Last date of application is 17th April 2024Given the volume of applications received, only shortlisted candidates will be contacted.

Job Description

Job Title:Consultant – Monitoring & Evaluation Prison

Department:Program Implementation (GFATM Project)

Location:Delhi

Duration:Till 30 June 2024

Reporting to:Deputy Director – M&E

Travel:80%

Level Of Contact With Children: 2 – Sporadic or Occasional contact with Children : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

About Plan

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

Summary
Consultant – Monitoring and Evaluation

Under the overall goal to support the National program’s goal of ending AIDS among Key and vulnerable populations (H/TG, PWID/PWUDS, Bridge and Prisoners) by 2030; Plan India as Principle Recipient under Global Fund- NFM-3 project will carry out major project activities under following objective 1) To scale up HIV, TB, STI, and viral hepatitis intervention for incarcerated populations at prisons & other closed settings in 5 Eastern and 8 North-Eastern states of India, 2) To promote integrated service delivery by establishing one-stop centers for clinical and behavioral aspects of HIV and social protection services among H/TG, PWUD/PWID, and Bridge population in select locations across India

Summary of Responsibilities

Under the overall supervision of Deputy Director- M&E, the Manager: M&E will be responsible for managing monitoring & evaluation activities which cover responsibilities such as developing M&E plan, log frame, carrying out monitoring& supervision, data interpretation, analysis and use, research and evaluation. S/he will also be responsible to provide oversight and technical support to Plan India’s intermediary partner (Sub Recipient) in developing a strong Monitoring and Evaluation (M&E) system and maintaining quality of data and information at field level.

Responsibilities

Under overall guidance of Deputy Director: M&E, following duties will be performed by Manager- M&E

Develop M&E Plan- framework, measure

Identify, demine and measure the right process, output and outcome indicators towards effective performance monitoring system.

Develop M&E Plan under the project operations

Ensure implementation of relevant M & E tools and platforms, and provide M & E specific technical training, mentoring, and coaching to NGO partners in the above mentioned States.

Capacity Building

Develop SR team’s capacity on M&E, documentation and reporting across the project team and in the districts covered under the project

Develop State Level M&E action Plans in alignment with the Project M&E plan for improving quality of reported data and to enhance data use for program planning and monitoring in the project implementation states.

Develop and oversee the implementation of the project monitoring plan (PMP) in the project implementation states.

Mentor and help in building capacity of partners M&E staff and/or key M&E positions within the program.

Design and develop routine Data Collection

Develop strong monitoring and evaluation data collection and analysis systems to ensure that program interventions are effective.

Provide leadership in developing CMIS and other technology-based innovative application for effective programme monitoring – computerized and otherwise.

Donor Compliance

Ensure that reports from partner organization in the operational state are received on time, provided feedback on them and contribute in their final compilation for submission to donors.

Support program and staff and senior management to use data to make informed and timely decisions related to program implementation

Verify, validate and prepare the state report for meeting donor compliance

Data Quality Assurance Mechanisms and Supportive supervision

Strengthen availability and use of high quality data for decision making at all levels of the project.

Carry out Onsite Data Verification Visits (OSDVs) to check and very the data quality and project quality

Strengthen Plan India’s and NGO partners data management and quality improvement systems ensuring that data is audit worthy and readily available. Where problems exist, support the identification of solutions.

M&E Coordination

Ensure successful partnership with M&E Cells of State AIDS Control Societiesand other partner organizations in the operational states and help states in developing Coverage, Improvement Plans with greater role for operational states with special focus on underserved areas.

Remain up to date on good practices and developments in M & E of HIV program in order to ensure program quality and impact

Operations Research & Evaluation

Conduct innovative/ operation research in thematic area and prepare report such as cost effectiveness/ efficiency analysis etc. and disseminate the learning through presentations and publications.

Disseminate research and programme learnings through presentations and publications at national, regional and global levels

Information Products, Dissemination and Use

Analysis, Compilation, Documentation and dissemination of project performance

Submit abstracts on studies/ evaluation/ best practices and attend national and international conferences.

Develop and share performance feedback reports to SRs to guide and towards improving performance

Willing to extend support to any other work assigned by Deputy Director- M&E

Basic Requirements

Master’s Degree or higher in Public Health, Social Sciences, Economics, Statistics or other relevant discipline.

Minimum 6 -10 years working on monitoring, evaluation and research in the public health and HIV fields with progressively increasing responsibility.

Experience in developing, Implementing and managing MIS systems

Experience in handling data analysis and data visualization tools and packages

Hands-on practical experience in setting up and managing MER systems for health programs in India, and the ability to coach and train others in their use

Demonstrated expertise in designing and implementing rigorous quantitative and qualitative research, rapid appraisals, and methods for data analysis

Knowledge of M & E issues and indicator development for HIV prevention and service delivery strengthening related to HIV/AIDS

Familiarity with Global Fund Monitoring & Evaluation processes and requirements

Excellent, reporting writing, analytical and oral presentation skills

Experience in knowledge management and dissemination of research findings

Demonstrated experience in developing, supervising and managing staff

Required fluency in English and strong communication skills.

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume (Word Format only) along with a suitability note for the position of “Consultant – M&E Prison” at planindiacareers@planindia.org . Please mention “Consultant–M&E Prison” in the subject line. Last date for sending applications is 15 April 2024. The applications are being assessed on a rolling basis. Last date to apply 15th April 2024

Job Description

Job Title:Consultant Project Manager – PPTCT

Department:Programme Implementation

Location:Lucknow

Duration:Till 30 Sep 2024

Reporting to:Sr.ProjectManager – PPTCT

States under location:Uttar Pradesh

Travel:80%

Level Of Contact With Children: 2 (Sporadic & Occasional contact with children). : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

Brief description of project

Plan India is a child centred international development organization that aims to promote Child Rights and improve the quality of life of vulnerable women & children

Plan India’s Global Fund Grant, third phase of AHANA on Prevention of Parent to Child Transmission (PPTCT) will be implemented in 305 districts in the states (13) of Bihar, Chhattisgarh, Jharkhand, Odisha, Uttar Pradesh, Assam, Meghalaya, Sikkim, Manipur, Arunachal Pradesh, Mizoram, Nagaland and Tripura for the duration of April, 2021 to March, 2024

Position Purpose

Position will be responsible for supporting the partner in implementation of Ahana in 8 States of North East, Bihar and Uttar Pradesh. S/he should have in depth understanding of Prevention of Parent to Child Transmission (PPTCT) program goals and objectives of the project. S/He will be responsible for establishing strong linkages with SACS, NHM and State Private Medical Associations. S/He will be leading the capacity building, mentoring and supportive supervision of the SR Partner in the above mentioned states

Roles and Responsibilities

Coordinate with State Health System to advocate for increase ANC Registration vis a vis ANC Estimation

Coordinate with SACS, State level Professional Medical Associations (PMAs) like FOGSI, IAP, IMA, Private lab associations and other stakeholders to facilitate HIV and Syphilis testing of all Pregnant Women, registered for ANC in both Public and Private Sector

Guide the SR team in advocating with SACS in saturating all public health facilities and platforms with availability of HIV & Syphilis testing facilities

Guide the SR team in Mapping all Private Health facilities providing maternal health services, assessment and engagement with National PPTCT program

Guide SR in establishing and mentoring an effective outreach mechanism to reach out to the identified Positive Pregnant Women and their Families with PPTCT related services

Guiding the SR in developing a program transition plan

Provide resource/technical support during CMEs/Workshops/Conferences organised by Professional Medical Associations (PMAs); participate in and represent the Project /Plan India in PPTCT review and other meetings as deputed

Guide SR in conducting quarterly district wise EMTCT assessment and keeping the health system, at state and district level informed about the same

Monitor the performance of the program in approved and agreed intervals

Perform other relevant duties as required by the Project Director / Plan India management

Responsibilities and tasks

The Finance Coordinator will work under the direct supervision of the Senior Finance Manager. He/she will work in close coordination with the implementing NGOs and other colleagues in the unit to carry out the following responsibilities:

Support the Senior Finance Manager in consolidating the plans and budgets of the implementing NGOs

Coordinate with the concerned program focal persons to ensure that periodic financial reports from partners are received in time, ensure that all necessary supporting documents are received and verified for accuracy and adequacy

Propose improvements to institutional finance processes of implementing NGOs in consultation with the Senior Finance Manager

Ensure that all implementing partners meet reporting deadlines; maintain necessary communication with partner organizations in coordination with the concerned program official

Ensure compliance of all financial operations of SR / NGO partners on a regular basis in accordance with laid down financial systems and procedures.

Conduct monitoring visits to partner organizations as and when required and support partner organizations on their financial management and donor compliance.

Review the internal controls and related systems of the SR/NGO partners.

Keep track of donor reporting milestones/deadlines

Perform all other responsibilities as delegated by the Senior Finance Manager

Travel Requirement:80%

EDUCATION AND EXPERIENCE

Postgraduate Degree in Public Health or Social Science;

At least 8-10 year experience in managing HIV prevention or Care programs in India for an international donor agency;

Demonstrated ability to establish and sustain professional relationship and to work collaboratively with host government agencies, civil society and community based organizations, and other donors;

Knowledge and experience in Private health care management will be an advantage;

Strong leadership, communication and interpersonal skills, including ability to develop and communicate a common vision to diverse partners and a multi-disciplinary team;

Knowledge of and experience with management of donor-funded agreements or contracts;

Strong organizational skills including task and time management.

DESIRABLE SKILLS REQUIRED
Leadership

Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and partner organizations;

Deep understanding of Plan India’s strategy and how efforts contribute to the greater good;

Consistently works within internal process and procedures;

Strong interpersonal and team building skills;

Proactive engagement in private sector / corporate initiatives.

Project Management

Strong planning and time management skills;

Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences;

Ability in management of large data, monitoring and evaluation;

Ability to problem-solve difficult issues;

Ability to multitask with ease, adapting to frequently changing priorities;

Strong negotiating and conflict resolutions skills;

Proficiency in developing and managing a budget

Technical Skills

Strong experience in Maternal Health and HIV & AIDS;

Strong knowledge and understanding of donor policies and regulations;

High competence using common desktop applications and internal systems.

People Management

Demonstrated proficiency in supervising partners, including providing honest feedback;

Ability to mentor others.

Compensation and Employment

The plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection

HOW TO APPLY
Please send us your updated resume along with a suitability note in one file (Word/PDF Format only) for the position of “Consultant Project Manager – PPTCT” at planindiacareers@planindia.orgplease mention “Consultant Project Manager – PPTCT” in the subject line. The applications are being assessed on a rolling basis. Last date to apply 15th April 2024

Job Description

Job Title:Consultant -HR Coordinator GFATM

Department:Human Resource & Operations

Location:Delhi

Duration:Till September 2024

Reporting to:Sr. Manager-HR & OD

Level Of Contact With Children: 3 (None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

About Plan India

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

PROJECT OVERVIEW

Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) for KP (Transgender persons & People who inject Drugs) and bridge population have been established as person-centred and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered key and bridge population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes.

ROLE

The Consultant HR Coordinator will be responsible to provide end to end support for recruitment, training & development, systematic documentation and employee engagement. It is expected from the Coordinator to support the team for smooth and effective functioning of HR operations.

KEY FUNCTIONS AND RESPONSIBILITIES

Talent Acquisition

Proactive execution of recruitment plans

Use social and professional networking sites to identify and source candidates.

Review and evaluate applications as per organisational requirements

Coordinate for end to end recruitment including screening and shortlisting profiles.

Conduct pre-screening interviews

Develop and track measurable aspects of the recruitment and hiring process so that the processes are transparent.

Systematic documentation of recruitment process

Efficiently and effectively fill open positions

Coordinate in preparing and sending offer packages and completing recruitment formalities as per organisation policy

Develop a pool of qualified candidates in advance of need

Research and recommend new sources for active and passive candidate recruitment

Manage the use of recruiters and head-hunters

Manage personal files of staff and consultants under the project

Coordinate post joining formalities

Processing and keeping the track of LTA and other joining and relocation related reimbursement

Support for the statutory and donor Audit

Support to maintain time sheet of staff to be charged to the Project

Ensure timely completion of appraisal and mandatory trainings;

Collate HR reports – Performance Management System, People Measures and other HR reports

Training & Development

To support identify training and development needs within the organization

Orient new joiners about the HR Policies and process

Design and expand training and development programmes based on the needs of the organization and the individual

Keep a track of the costs of training programmes and keep within budgets

Support in producing training materials for in-house training

Manage the delivery of training and coordination with different stakeholders

Ensure that statutory training requirements are met

Coordinate the evaluation of training and development programmes

Research new technologies and methodologies in workplace learning and present this research and market intelligence.

Systematic documentation of all the training and development programmes

Exit Process

Ensure exit processes are followed including notification to key departments

Ensure the full and final settlement and exit interviews, payroll paperwork are completed.

Other Responsibilities

Support for employee engagement activities

Support in documentation to meet the audit compliance

Any other work assigned by the line manger

ESSENTIAL SKILLS

Must have good communication skills

Calm and mature personality to inspire confidence of employees

Ability to coordinate and also impart training programmes

Good skills on MS Office especially PowerPoint and Excel

Hands on experience of managing end to end recruitment & training & Development

Systematic, self-starter

Should be a very good team player

Ability to handle multiple assignments

Have the ability to maintain confidential documentation

Willing to learn and take additional responsibilities.

EDUCATION AND EXPEREINCE

1. Education: MBA ( HR )

EDUCATION AND EXPEREINCE

Minimum 4-5 years’ experience, with prior experience in HR operations. Preferably in NGO sector

Spoken, reading & written fluency in English & Hindi is essential

Essential computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

Travel Requirement: As per requirement

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “Consultant-HR Coordinator GFATM’ at planindiacareers@planindia.org. Kindly mention “Consultant -HR Coordinator GFATM” in the subject. Considering the volume of applications only shortlisted candidates will be contacted by the HR Team. Only shortlisted candidates will be contacted. The applications are being assessed on a rolling basis. Last date to apply 15th April 2024

Job Description

Job Title:Administration Coordinator

Department:Program Implementation

Location:Delhi

Duration:Till 30 September 2024

Travel:80%

Grade:C

Reporting to:Administration Manager

Level Of Contact With Children: 2 – Sporadic or Occasional contact with Children. : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

About Plan India

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

Job Summary

Reporting to Manager Administration, the Admin Coordinator will be responsible to provide day-to-day Admin work, office management and logistics support to the GFATM KP Team.

Key Responsibilities
Housekeeping

To oversee Admin Assistant in managing all the in-house meetings by receiving the guests and serving tea/coffee to the guests during the meetings.

To consolidate and keep a record of various utility bills and forward the bills to the Accounts teams for payments

Logistics

To assist for logistics requirements of all events / conferences organized for the project

To coordinate with the participants and logistics management agencies for hassle free logistics arrangements considering the safety, security, hygiene, locations and prices

To arrange sitting arrangements in the office for new joiners

Travel

To coordinate with Admin Officer – Reception for assignment of duties of the drivers and taxi service providers to meet the travel requirements of all the staff members / guest of the team.

To coordinate with Admin Unit regarding procurement / supplies of goods and services.

Vendor Management

To coordinate with vendors as and when required or as advised by line manager

To coordinate with the Accounts team for timely payments to all vendors

Record Keeping and Documentation

Maintain all the records and documentation in hard copy as well as scanned copy

Maintain files and records by storing them in proper manner

Asset Management

To assist Admin Assistant for the inventory management of assets

To help Admin Assistant in annual asset verification

To make sure of laptops and other requirements for new joiners

Petty Cash Management

To handle Petty Cash account

To timely record all expenses in petty cash register for record keeping and submit the records to the Accounts Team

Record keeping and Documentation

Maintaining files and doing documentation as guided by Manager Administration

Storing the files in proper manner.

Any other job assigned by the Line Manager

Education and Experience:

Graduate degree in any disciplines

Minimum 3-5years’of work experience in administration

Ability to listen, respond and relate with respect, empathy and congruence.

Strong analytical skills and good IT skills – ability to use MS Office.

Strong problem-solving, innovative and creative thinking skills.

Strong organisational and time management skills to meet deadlines.

Ability to work independently and as part of a team

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume (Word Format only) along with a suitability note for the position of “Admin Coordinator – KP” at planindiacareers@planindia.org . Please mention “Admin Coordinator – KP” in the subject line. Last date for sending applications is 15 April 2024. The applications are being assessed on a rolling basis. Last date to apply 15th April 2024

Job Description

Job Title:Dy. Director – Program Implementation (Grants)

Department:Program Implementation

Location:New Delhi

Duration:3 years

Travel:50%

Grade:F1

Reporting to:Director – Programs

Level Of Contact With Children: 2 (Sporadic or Occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

About Plan India

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

Job Purpose

The position will be responsible to oversee and provide supportive supervisionto the grant project implementation, in a qualitative and timely manner, as per Plan India’s program standards and processes and in compliance with the donor requirements. The incumbent will ensure that the project is implemented with quality, excellence and measurable impact to the target participants. The incumbent shall ensure monitoring of the budgets vs. expenditures of all grant projects are on track and take corrective actions where needed. The incumbent will also be responsible for the portfolio development through strengthened donor relations and development of innovative community development proposals.

Key Responsibilities
Project Management

Provide supportive supervision and monitoring of the Grants Program portfolio across varied themes like child protection, gender-based violence, health, SRHR, nutrition, education, livelihoods and skilling, disaster risk reduction among others.

Identify implementation arrangements and required resources to implement the project and ensure proper management of funds.

Recruit, build, support and empower the team members to ensure productivity and efficiency.

Ensure that the projectleads plan&implementthe grant project in line with the approved project outline agreed with the donor and in line with Plan India’s Program Standards.

Keeping the track on project deliverable and take immediate action to mitigate any risk or gap

Constant in touch with the internal and external stakeholders for the smooth functioning of the projects.

Lead quality assurance and quality improvement for projects.

Engage and manage technical consultants as necessary to carry out project activities.

Report project performance to Country Management Team (CMT) on periodic basis

Coordination with donors on the project development and implementation status

Regularly participate in stakeholder update meetings with the project team (Donor/ Government)

Provide management oversight for Strategizing, Planning and Monitoring Projects

Facilitate programs towards supporting future portfolio growth.

Qualifications and Experience:

Master’s degree or equivalent in Social Science

10+ years’ experience in development and implementation of grant projects or NGO sector including at least 5 years in program management at senior management level.

Expertise in Project management skills.

Demonstrated experience working with MoH, UNICEF, CDC, USAID, ECE and other stakeholders

Demonstrated experience working with government at all levels (national, regional, district)and with donors from CSR, foundation, institutional among others.

Excellent skills in managing a remote and large team across India and monitor multiple projects.

Demonstrated experience in developing and writing project plans, reports, and other deliverables.

Demonstrated experience leading a technical activity, through evidence and data driven decision-making and using M&E data for program improvement, and serving in technical advisory roles

Strong design and conceptualization skills – able to think creatively and; systematically at all project levels.

Experience in managing budgets, quality assurance and quality improvement.

Networking and connections within the development and donor community.

Competencies

Ability to work well under pressure, manage multiple tasks and meet tight deadlines independently with sound decision making.

Ability to work with staff based in multiple locations

Strong experience building relationships and partnerships with key stakeholders.

Self-starter, team player and result-oriented.

Strong strategic, analytical, negotiation and advocacy skills.

Excellent communication and writing skills.

Cultural sensitivity and ability to effectively engage participants of different cultures and backgrounds.

Strong skills in spreadsheets, presentation and ability to work with large data and analyze outcomes.

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Share your resume along with a suitability note on planindiacareers@planindia.org.Kindly mention “Dy. Director- Programs” in the subject line. Last date to apply is 14th April 2024

Job Description

Job Title:HR-IT Coordinator

Department:IT

Location:New Delhi

Contract Duration:Till 31stMarch 2027

Travel:As Required

Reporting to:Information and Technology Manager

Level Of Contact With Children: 3 (None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

About Plan India

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

Project Overview

Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) for KP (Transgender persons & People who inject Drugs) and bridge population have been established as person-centred and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered key and bridge population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes.

Job Summary

As the HR/IT Coordinator, your primary responsibility is to provide technical support and services on Information & Communication Technology Environment within the India Country Office and other Plan Office, adhering to Plan policies and procedures.

Key Functions and Responsibilities
HR

Proactive execution of recruitment plans

Use social and professional networking sites to identify and source candidates.

Review and evaluate applications as per organisational requirements

Coordinate for end to end recruitment including screening and shortlisting profiles.

Conduct pre-screening interviews

Develop and track measurable aspects of the recruitment and hiring process so that the processes are transparent.

Systematic documentation of recruitment process

Efficiently and effectively fill open positions

Coordinate in preparing and sending offer packages and completing recruitment formalities as per organisation policy

Develop a pool of qualified candidates in advance of need

Research and recommend new sources for active and passive candidate recruitment

Manage the use of recruiters and head-hunters

Manage personal files of staff and consultants under the project

Coordinate post joining formalities

Processing and keeping the track of LTA and other joining and relocation related reimbursement

Support for the statutory and donor Audit

Support to maintain time sheet of staff to be charged to the Project

Ensure timely completion of appraisal and mandatory trainings;

Collate HR reports – Performance Management System, People Measures and other HR reports

Support for employee engagement activities

Support in documentation to meet the audit compliance

Any other work assigned by the line manger

To support identify training and development needs within the organization

Orient new joiners about the HR Policies and process

Design and expand training and development programmes based on the needs of the organization and the individual

Keep a track of the costs of training programmes and keep within budgets

Support in producing training materials for in-house training

Manage the delivery of training and coordination with different stakeholders

Ensure that statutory training requirements are met

Coordinate the evaluation of training and development programmes

Research new technologies and methodologies in workplace learning and present this research and market intelligence.

Systematic documentation of all the training and development programmes

IT:

1. Maintain and manage the IT infrastructure in the country office and other Plan Office.

2. Ensure all hardware, software, and network resources are up and running.

3. Ensure server/User’s backups and apply the latest security & antivirus updates on all machines.

4. Install and troubleshoot operating systems, commercial applications, hardware, and networking issues for the users.

5. Build capacity for users on hardware & software use and provide tips to troubleshoot common issues.

6. Liaise with manufacturers and service providers to obtain hardware support under warranty.

7. Maintain and manage hardware and software licenses, AMC contracts & services, and renewals.

8. Monitor security risks and implement policies and procedures.

Key Accountabilities

a. Configure, install, maintain, and manage servers, Desktop, Laptop, and networking.

b. Ensure all systems are up-to-date with antivirus, antispyware, upgrades, patches, especially on Operating System updates to protect against virus attacks.

c. Analyze technical problems in infrastructure and provide continuous support and solutions to minimize downtime for business continuity.

d. Implement the data backup policy by scheduling regular backups from the Server and setting up user backups.

e. Manage and Maintain Access levels to the file server and others.

f. Implement passwords in all systems to protect children’s data and others from unauthorized access.

g. Liaise with service providers, monitor data trafficking, and ensure service level agreements.

h. Maintain up-to-date records of all hardware and software.

i. Manage new/renewal Service contracts and maintain records.

j. Install and troubleshoot Operating system, commercial applications, and Hardware and Networking issues for users in the Country Office.

k. Liaise with manufacturers and service providers to obtain hardware support.

l. Identify frequent issues/problems on systems and build user capacity to manage them effectively.

m. Monitor corporate standards for software and Hardware in the country office.

n. Liaise with Admin department for procurement and distribution of ICT related items.

o. Ensure child protection through implementation of security controls and internet access policy in all systems. p. Maintain a good network with vendors and service providers.

Hardware Maintenance, Troubleshooting, Compatibility, and Standards:

Accessing requirements for hardware upgrades or replacements.

Suggesting appropriate recommendations for upgrades or replacements.

Physically installing or replacing components such as SSDs, HDDs, keyboards, RAM, and batteries in laptops and desktops.

Ensuring proper functioning and diagnosing hardware-related issues.

Understanding compatibility requirements and adhering to industry standards and best practices for hardware maintenance.

Coordinating with vendors for procurement of systems and components.

Maintaining accurate records of hardware activities including installations, replacements, and inventory management.

Reporting on hardware-related issues and resolutions.

Education and Expereince

The candidate should possess a graduate degree with a Post-Graduation diploma in computer applications preferred, with knowledge of hardware and networking.

Three to Five years of professional experience in managing hardware and troubleshooting software installation issues.

Adequate knowledge of Windows 10/11, Advanced Servers 2016/22, intranet/internet, and common Microsoft Products (Word/Excel/PowerPoint/Access/Outlook) and Network administration.

Excellent communication and training skills with a hands-on approach.

Ability to train staff on technology

COMPENSATION AND EMPLOYMENT:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “HR-IT Coordinator’ at planindiacareers@planindia.org.Kindly mention “HR-IT Coordinator” in the subject.Considering the volume of applications only shortlisted candidates will be contacted by the HR Team. Last Date to Apply — 10th April 2024

Job Description

Position Name:AccountsCoordinator– GFATM Projects

Department:Finance

Location:Delhi

Contract Duration:Till 31st March 2027

Grade:C

Reporting to:Dy Director Finance and Accounts

Level Of Contact With Children: 2 (Sporadic or Occasional contact with Children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

Project Overview

Plan India shall be implementing Phase II of Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) supported One Stop Centres program under the grant cycle April 2024- March 2027. In phase I, GF grant cycle April 2021- March 2024, under the guidance of NACO, 74 One Stop Centres (OSC) have been established as person-centred and resource-effective approach to deliver an integrated HIV prevention- care cascade services to new and uncovered population, that were beyond reach of traditional HIV programs, thereby eliminating facility navigation bottlenecks and contributing towards improved individual as well as community level health outcomes. These one stop centres have been positioned strategically at locations after due consultations with the SACS/DAPCU and the community members

Position Purpose

Reporting toDy Director Finance and Accounts, theAccounts Coordinatorwould be responsible for the oversee the financial aspect of implementation designated states. S/he should have deep understanding of review of expenses and book keeping including finance reporting.

Responsibilities

TheAccounts Coordinatorwill work under the direct supervision of the Dy Director Finance and Accounts. He/she will work in close coordination with the implementing entities at field level and other colleagues in the unit to carry out the following responsibilities:

Support the project finance team in consolidating the plans and budgets of the implementing entities

Coordinate with the concerned program focal persons to ensure that periodic financial reports from field units are received in time, ensure that all necessary supporting documents are received and verified for accuracy and adequacy

Propose improvements to institutional finance processes of implementing entities in consultation with the Dy. Director Finance

Ensure that all implementing partners meet reporting deadlines; maintain necessary communication with partner organizations in coordination with the concerned program official

Ensure compliance of all financial operations on a regular basis in accordance with laid down financial systems and procedures.

Conduct monitoring visits to field units as and when required and support in their financial management including donor compliance.

Review the internal controls and related systems at the Plan India and field units level.

Keep track of donor reporting milestones/deadlines

Perform all other responsibilities as delegated by the Dy Director Finance and Accounts

Travel Requirement:

60%

Minimum Qualifications and work experience

Master’s Degree in business administration, business studies, business management, or related field, with a specialization in Finance

Minimum of 5 years of progressive and relevant work experience in a similar organization

Experience with donor finance reporting

Demonstrated ability to work in a team and outstanding communication skills to effectively communicate within and outside the organization to collect and consolidate relevant financial data

COMPENSATION AND EMPLOYMENT:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (singe word document only) for the position of “Accounts Coordinator” at planindiacareers@planindia.org. Please mention “Accounts Coordinator” in the subject line. Please mention current compensation details in your resume. Last date for sending applications is 10th April 2024. Given the volume of applications received, only shortlisted candidates will be contacted
For more information, please visit our website www.planindia.org

Job Description

Position Name:Deputy Project Director – SCM (GFATM)

Position Type:Full-time

Grade:F1

Division:GFATM – SCM Strengthening Project

Reporting to:Project Director- GFATM

Location:New Delhi

Contract Duration:1st Apr 2024 to 30th Sep 2024

Level Of Contact With Children: 1 (Direct contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

Project Overview

The “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” aims to strengthen the technical capacity of the National AIDS Control Organization (NACO), Central TB Division (CTD), State AIDS Control Societies (SACS) and State TB Cells (STC) to design, manage and monitor supply chains for improved access and availability of high-quality ARVs, TB drugs, diagnostics and other commodities across India. The Project is led by Plan International (India), the Principle Recipient (PR) for the HIV and TB Supply Chain grant under the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) for India to support NACO’s response to AIDS epidemic and Central TB Division (CTD) towards TB elimination.

The SCMS Project will be implemented by Plan International (India Chapter) as PR in collaboration with JSI R&T India Foundation as a Sub-Recipient and 3PL services providers by the private sector. JSI R&T is mandated to provide technical assistance for improvement of the supply chains of ARV, TB drugs, diagnostics and other commodities under NACP and NTEP at regional and state level. The project will also leverage the private sector for the distribution of ARV, TB drugs, diagnostics and other commodities to ensure the availability and accessibility of drugs and commodities of both the programs across their facilities.

Job Summary

Reporting to Project Director – GFATM, the Dy. Project Director – SCM will be the technical focal point for CTD and NACO for all technical aspects related to the project and transformation of supply chain management. The Dy. Project Director -SCM will be responsible to provide technical support to consortium partner and ensure the smooth implementation and transition of the project for NACP and NTEP Commodities across the country during the closure of the project.

Responsibilities

Dy. Project Director – SCM will be the focal person and provideproject and supply chain domain expertise for the smooth implementation and transition of the SCMS project for NACP and NTEP programs during the closure of the GFATM GC-6.The scope of the assignment involves both transforming the supply chain as well as managing it efficiently to deliver Anti-retroviral (ARV), Tuberculosis drugs, diagnostics and other commodities at all level with high level of Procurement and Supply Chain Management performance.Dy. Project Director – SCM will ensure the project activities are executed on time and will be responsible for the following major activities during the closure of the GFATM GC-6:

1. Leading the Supply Chain Management Projects (SCMP) funded by Global Fund for HIV/AIDS and Tuberculosis in India;

2. Provide overall leadership and guidance to the program as Dy. chief of party on Supply Chain Management Project for HIV/AIDS and TB;

3. Managing and leading the project team comprising of representatives of the project partners including 3PL service provider for HIV/AIDS and TB commodities;

4. Provide strategic vision and technical leadership to project and responsible for managing the program implementation and operations acrossall intervention across the country.

5. Accountable for SCM projects performance, ensuring delivery of quality results on time, and in compliance with Plan India and GFATM policies and regulations.

6. Manage and lead the project team comprising of representatives of the project partners;

7. Design and implement the policies and guidelines being proposed by the consortium

8. Help resolve internal consortium issues with regard to team dynamics

9. Oversee recruitment and retention of other PLAN India staff associated with the project

10. Mentor and motivate the consortium to extract the best results as individuals and team

11. Develop budgets, monitor expenditures and maintain good financial stewardship of the projects in coordination with the Finance team and project staff.

12. Organize, manage and provide programmatic and technical inputs for the projects from project staff, partners and short-term consultants so as to ensure smooth implementation.

13. Build excellent working relationships with all key stakeholders in the Ministry of Health and Family Welfare, GFATM country team and other ministries at the national level and in all intervention states.

14. Responsible for managing the sub-recipient and ensuring that the project deliverables are met in line with the proposals/contracts/ work plans.

15. Provide technical, administrative and programmatic leadership to all national and state teams and field based staff.

16. Guide the documentation and communications team in drafting project results, successes, challenges and lessons learned through success stories, process documentations, communication collaterals and case studies etc

17. Ensure timely reporting to the donor on all programmatic and financial requirements.

18. Other appropriate duties as assigned by supervisor

Education and Experience

1. Post graduate / Professional degree in Supply Chain Management/logistics management, Public Health, Pharmacy and Business Administration.

2. Minimum 15 years of experience in public health / health supply chain management, with at least 7years of experience in providing technical assistance/consulting for public health supply chain at national/state level; experience in supply chain management of an HIV/AIDS/TB program will be an asset.

3. Expertise in functions and practices of supply chain in government organizations/departments and knowledge of best practices in supply chain management.

4. Extensive experience working with counterparts at various levels of government and the nongovernment sector in managing internationaldevelopment assistance projects.

5. Strong technical expertise, good management skills, and extraordinary communication skills are the essentials for this position.

6. Demonstrated hands on experience of managing multiple partners and leveraging resources from private sector/corporate sector.

7. Experience of managing sub-grants and contracts under grants for complex projects.

8. Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills

9. Familiarity with the Indian health system, newer initiatives in health sector and relevant government policies/ strategies

TRAVEL REQUIREMENT:

50% of the total time

COMPENSATION AND EMPLOYMENT:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

Job Description

Job title:Consultant -Finance Coordinator

Department:Finance

Location:New Delhi

Reporting to:Dy Director Finance and Accounts

Level Of Contact With Children: 2 (Sporadic & Occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development

Brief description of project

Plan India is implementing Global Fund Grant, second phase of AHANA on Prevention of Parent to Child Transmission (PPTCT) which will be implemented in 357 districts in the states (14) of Bihar, Chhattisgarh, Jharkhand, Madhya Pradesh, Odisha, Uttar Pradesh, Assam, Meghalaya, Sikkim, Manipur, Arunachal Pradesh, Mizoram, Nagaland and Tripura.

POSITION PURPOSE

Reporting toDy Director Finance and Accounts, the Consultant- Finance Coordinator would be responsible for the oversee the financial aspect of implementation partners in designated states. S/he should have deep understanding of Prevention of Parent to Child Transmission (PPTCT) program goals and objectives and be able to articulate the vision for the project

Responsibilities and tasks

The Consultant – Finance Coordinator will work under the direct supervision of the Dy Director Finance and Accounts. He/she will work in close coordination with the implementing NGOs and other colleagues in the unit to carry out the following responsibilities:

Support the Dy Director Finance and Accounts in consolidating the plans and budgets of the implementing NGOs

Coordinate with the concerned program focal persons to ensure that periodic financial reports from partners are received in time, ensure that all necessary supporting documents are received and verified for accuracy and adequacy

Propose improvements to institutional finance processes of implementing NGOs in consultation with the Senior Finance Manager

Ensure that all implementing partners meet reporting deadlines; maintain necessary communication with partner organizations in coordination with the concerned program official

Ensure compliance of all financial operations of SR / NGO partners on a regular basis in accordance with laid down financial systems and procedures.

Conduct monitoring visits to partner organizations as and when required and support partner organizations on their financial management and donor compliance.

Review the internal controls and related systems of the SR/NGO partners.

Keep track of donor reporting milestones/deadlines

Perform all other responsibilities as delegated by the Dy Director Finance and Accounts

TRAVEL REQUIREMENT:

60%

Minimum Qualifications and work experience:

Master’s Degree in business administration, business studies, business management, or related field, with a specialization in Finance

Minimum of 5 years of progressive and relevant work experience in a similar organization

Experience with donor finance reporting

Demonstrated ability to work in a team and outstanding communication skills to effectively communicate within and outside the organization to collect and consolidate relevant financial data

COMPENSATION AND EMPLOYMENT:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (singe word document only) for the position of “ Consultant – Finance Coordinator” at planindiacareers@planindia.org. Please mention “Consultant -Finance Coordinator” in the subject line. Please mention current compensation details in your resume. Last date for sending applications is 29th March 2024. Given the volume of applications received, only shortlisted candidates will be contacted

Job Description

Job title:Consultant-Administration -GFATM project

Department:Administration

Location:Delhi

Reporting to:Project Director & Senior Manager- Operations

Duration of the project:Till 30 Sep 2024

Level Of Contact With Children: 2 (Sporadic or occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policy.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

PROJECT OVERVIEW

Ahana and SCM Strengthening Projects are Plan India’s national program working towards an AIDS-and TB free generation in partnership with the National AIDS Control Organisation (NACO) and Central TB Division supported by the Global Fund to Fight AIDS, Tuberculosis, and Malaria (GFATM). Ahana project focuses on increasing Prevention of Parent to Child Transmission (PPTCT) service uptake among women in most marginalized communities in India.

The “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” aims to strengthen the technical capacity of the National AIDS Control Organization (NACO), Central TB Division (CTD), State AIDS Control Societies (SACS), and State TB Cells (STC) to design, manage and monitor supply chains for improved access and availability of high-quality ARVs, TB drugs, diagnostics and other commodities across India. The Project is led by Plan International (India), the Principle Recipient (PR) for the HIV and TB Supply Chain grant under the Global Fund to Fight AIDS, Tuberculosis, and Malaria (GFATM) for India to support NACO’s response to AIDS epidemic and Central TB Division (CTD) towards TB elimination.

The SCMS project will be implemented by Plan International (India Chapter) as PR in collaboration with JSI R&T India Foundation as Sub-Recipient and 3PL services providers by the private sector. JSI R&T India Foundation as Sub-Recipient (SR) is mandated to provide technical assistance for the improvement of the supply chains of ARV, TB drugs, diagnostics, and other commodities under NACP and NTEP at regional and state levels.

POSITION PURPOSE

The Consultant – Administration will be reporting to the Project Director and dotted line reporting to Senior Manager-Operationswill be responsible for supervising, strengthening and managing the operations portfolio of the project. The incumbent will be responsible for planning, supervising and controlling the delivery of administrative, logistical, and legal services. This includes managing daily operations, and planning administrative services. S/he will be responsible for the management of the overall quality and efficiency of operations.

KEY RESPONSIBILITIES

This is a project based position responsible for supervising, strengthening and managing the operations portfolio of the project.

Ensure procedures and standards are applied consistently,

Ensure Plan India’s performance management procedures and standards used to induct, manage and develop staff members are adhered for development of operations team,

Organize purchase processes for all required materials and assets of the project as per donor and Plan procedures,

Oversee the administration and maintenance of fixed assets and other property belonging to the project,

Design and implement office policies by establishing standards and procedures; measuring results against standards and make necessary adjustments;

Maintain office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions;

Enhance office efficiency by planning and managing office systems, layouts, and procurement;

Monitor and manage vendors/agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits;

Oversee activities directly related to business support;

Play a significant role in long-term planning, including an initiative geared toward operational excellence;

Determine how to allocate budgets and how to account for the same;

Prepare annual procurement plan for all procurement related (program and non-program) as per approved budget in consultation with the program team and finance team linking the same with the program implementation calendar, and quarterisation of budget;

Implement all procurement activities well in advance as per approved budget and annual procurement plan;

Oversee the procurement process and ensure that the procurement is completed in time and in a very cost effective manner for goods and services;

Lead the bidding process in case of high value procurement. Make sure all the requirement as per the bidding policy are followed to ensure transparency;

Arrange and follow Plan India’s purchase / procurement policy and purchase /procurement guidelines and norms for all type of procurement (goods and services);

Work with purchase committee for all purchase as per the organization policy;

Lead and manage the market survey in order to assess the market trends and to know average costs of material/items needed by Plan India, availability of types of goods/materials and services and share the same to the management;

Undertake field visits to understand the nature of suppliers in the field area (i.e. When procurement happens in the field);

Recommend deviations with alternate procedures to the management where Plan India processes cannot be implemented;

Maintain market price/rate of all goods/materials generally purchased by Plan India;

Ensure Plan India’s procurement norms are accordance with the local statutory requirement. Any difference should be brought to the attention of the management;

Ensure vendors/suppliers list with their contact details is maintained and updated on regular basis.

Ensure procurement files are maintained in an appropriate fashion and order including – requisition, quotes/bids, comparison, evaluation, approval, contract/purchase order, delivery note etc. for each purchase;

Make sure that the goods are safe and secured against damaged including insurance coverage;

Ensure a high quality service in the communication with external customers and clients through reception, telephone response, mail reception and dispatch;

Supervise and coordinate the booking-system for local, national and international travel and transport of the project staff;

Define minimum standards and maximum amounts for travel-related accommodation and subsistence expenditure;

Elaborate and regularly update essential information on available venues for accommodation and events in key cities;

Issuing security advisory to staff travelling to/ within/outside India;

To promote the development of appropriate security information networks relevant to all Plan India teams working in India.

Legal Responsibilities:

Manage all Service and Purchase Contracts with external contractors;

Support other departments in the elaboration and revision of agreements with partner organizations;

Liaise with Government authorities /agencies in order to maintain smooth functioning of Plan’s work in the country;

Coordinate with legal advisor for all agreements other than the labour contracts;

Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.

Oversee organizational insurance policies of the project.

Basic Requirements:

Post Graduate with minimum 8 years progressive experience in administration function of middle to large scale organization;

Experience in an International Development Organization would be an advantage;

Excellent lateral co-ordination and resourcefulness traits;

A very thorough understanding of different communication preferences – of different people, dealing with a wide range of stakeholders and being comfortable with a bi-lingual mode of expression;

Should possess knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process;

Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.

TRAVEL REQUIREMENT:

30% of the total time

COMPENSATION AND EMPLOYMENT:

The plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with a suitability note in one file (Word/PDF Format only) for the position of “Consultant Administration – GFATM Project” at planindiacareers@planindia.orgplease mention “Consultant -Administration- GFATM” in the subject line. The last date for sending applications is 29th March 2024. Only shortlisted candidates will be contacted. For more information, please visit our website www.planindia.org

Job Description

Job title:Consultant -Sr. Project Manager-Prevention of Parent to Child Transmission (PPTCT)

Department:Program Implementation

Location :New Delhi

Reporting to:Project Director

Duration of the project:Till 30th Sep 2024

Travel:80%

Level Of Contact With Children: 2 (Sporadic or Occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

BRIEF ABOUT PROJECT

Plan India under third phase of AHANA supporting the government in Elimination of Vertical Transmission of HIV which will be implemented in 307 districts in the states (13) of Bihar, Chhattisgarh, Jharkhand, Odisha, Uttar Pradesh, Assam, Meghalaya, Sikkim, Manipur, Arunachal Pradesh, Mizoram, Nagaland and Tripura.

BRIEF ABOUT PROJECT

Lead the technical design and implementation of project strategies, create a realistic and donor-responsive timeline, and continuously evaluate project progress towards achieving organizational strategic goals

Be fully conversant on global best practices in Elimination of Vertical Transmission of HIV and adapt for Indian setting

Provide technical leadership to project staff and partners in support of project objectives

Collaborate with NACO/NHM/Private Medical Associations – PMA and all partners to ensure that programming aligns with Plan India’s organizational mission and vision and that project best practices and lessons learned are share for organization-wide dissemination

Utilize a participatory approach to developing and updating the project guidelines, ensuring programmatic directions are technically sound, evidence-based, and consistent with international standards

Oversee technical assistance and capacity building to local partners in support of a sustainable impact

Assist the Project Director in the successfully programmatic and technical implementation of the project including the timely completion of high-quality work plans, accurate reports, and other mandated deliveries as per Global Fund norms and procedures

Assist the Project Director in monitoring project progress vis-à-vis expected objectives, utilizing tools and methods developed by Plan India, and ensuring effective usage of resources and compliance with donor requirements

Work closely with the partners in developing a transition plan to facilitate hand over of the project to respective State AIDS Control Society and Assis the Project Director in handing over the project to National AIDS Control Organization.

Under the guidance of the Project Director facilitate the closure of the project by the time period agreed with the donor.

Education and Experience:

Required minimum of ten(10) years of professional experience in leading and implementing multi-million-dollar international development programs focused on HIV/AIDS.

Required Masters level degree in Public Health, management,international development or a field of study related to the program scope of work

Experience managing Global Fund funded health programme

Strong management skills, strategic vision, leadership qualities, Professional reputation, ability to create synergies where applicable, Interpersonal skills and writing and oral presentation skills to fulfil the diverse technical and managerial requirements of the project description.

Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Comprehensive knowledge of the context and structural issues in India including socioeconomic, institutionaland policy issues that are related to essential services in HIV prevention and Care.

Compensation and Employment:

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “Sr. Project Manager- (PPTCT)”at planindiacareers@planindia.orgplease mention ‘” Sr. Project Manager- (PPTCT) – GFATM” in the subject line. Last date for sending applications is 29th March 2024. Only shortlisted candidates will be contacted. For more information, please visit our website www.planindia.org

Job Description

Job title:Social Worker

Department:Program Implementation

Location :Bhubaneswar (Odisha) and Medak (Telangana)

Reporting to:Project Coordinator

Contract Duration:Till December 2026

Level Of Contact With Children: 1 (Direct contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’sSafeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

JOB PURPOSE

Plan India is implementing Sarthak Phase -IIin Medak district of Telangana and Khurda district of Odisha. Through the project we aimto strengthen the child protection mechanisms in the target districts by working in close collaboration with the District Child Protection Units. This position will aim to improve the access to the justice system of the families (Parents) and child survivors by strengthening investigative, legal and support services through collaborative efforts with the District Child Protection Units (DCPU) in respective districts; more in particular in collaboration with the Child Welfare Committees (CWC) in the project districts. The collaboration with the DCPU will help to provide the children the immediate support such as counselling, medical support, legal support etc. and will ensure that the survivors get justice, and they are able to restart their livesafresh with the help of psycho-social support, guidance, family reintegration, victim compensation and by accessing the Govt. sponsored Social Protection Schemes.

The project will provide these supports by creating increased awareness among the parents, communities, schools, and children and among the Govt. service providers. Increased awareness will ensure mandatory reporting to police or to other relevant authorities for initiating the process of investigation and onward actions as prescribed by the law. The project will collaborate with the judiciary/ public prosecutors (Justice System) Juvenile Justice Board, Dept. of Women and Child Development and statutory bodies like District Legal Service Authority (DLSA), Child Welfare Committees (CWC). Such collaboration will aim to ensure victim compensation, Institutional Care, counselling support etc. Project will also aim to improve these systems at the district level, so that the ripple effect of the project reach out to other districts of the state/s, and overall gender responsive approaches could be established in the state for the survivors of GBV. This project will engage with the Legal Services Authorities, which provides legal support to the survivors of GBV, Police which helps to enforce the law, State Commission for Protection of Child Rights, the Doctors for medical aid & services, Indian Medical Association etc. to ensure that the system is strengthened and coherent to provide support to the survivors of child sexual abuse of Gender Based Violence.

SCOPE OF WORK

The Social Worker will work closely with the village, block and district level child protection & delivery system; with the communities, schools, children & young people, local governance representatives and generate awareness amongst them on the issues pertaining to GVB amongst children. The SW will be responsible for undertaking different awareness generation initiatives within schools and communities aiming to prevent and safeguard children from potential incidents of CSA. The SW will also facilitate care and guidance to the GBV survivorsand their families. S/he will ensure mandatory reporting of incidents they’ll come across, right referral for the care and treatment of the survivorsat the response centres like hospitals, medical units, including referrals to Child Care Institutions (CCI), CWC for further case management and support. The position holder will work closely with the Support Service Providers (SSP) placed in the DCPUs for facilitation of Legal Aid and psychosocial support to the child survivors and their families.

Under the support and guidance of the State Project Coordinator, the Social Worker/s will collect data of the CSA/ GBV incidents amongst children to ensure their end to end “reporting-management-referral & rehabilitation pathway”. S/he will also follow standard operating procedures (SOP) of the state for referral of GBV survivors and share their experiences and learnings in course of following the SOPs aiming to review and revise the SOP as necessary.

KEY RESPONSIBILITIES

Undertake rapid survey on the CSA/ GBV amongst children

Enlist schools and their details in the district

Undertake community and school awareness programmes in schools and communities

Provide guidance to children, YP, Parents in case of reported incidents

Provide monthly quarterly and yearly data to thePC – Sarthak.

Assist the Support Service Providers (DCPU) for initiating comprehensive assistance to GBV survivors in the district.

Prepare Case Records of the GBV/ CSA survivor and share it with Plan India’s Support Service Providers (DCPU).

Organise and facilitate Life Skills sessions for the school-children in the selected schools.

Work together with the children, parents, communities, Para Legal Volunteers of the Govt. to develop culture sensitive, user-friendly Information Education and Communication Materials for raising awareness on GBV/ CSA amongst children, parents and all relevant stakeholders.

Provide guidance and motivate parents/ children (survivors) for mandatory reporting of the incidents through relevant authorities or through using the Govt. provided Help Lines.

Participate in “Service Providers Mapping” activities in the blocks/ district.

Support individuals in risk of GBV or survivors, by referring them when necessary and in respect of their consent to other service providers (health, legal assistance, shelter/safe space, livelihoods, financial support).

Ensure Do No Harm Approach is applied in all activities conducted in work with all children including the survivors.

Identify opportunities for awareness raising, whether in schools, community centres or other safe spaces; plan the sessions; conduct the sessions

Identify protection concerns of girls & boys within the communities in the intervention area i.e. any trends should be reported to the respective manager and advocate for gaps in GBV response and referral procedures.

Receive referrals, take action and provide feedback of actions taken in a timely manner to the Project Coordinator when necessary.

Strengthen and maintain networks with community leaders, women leaders, service providers and camp management to ensure that survivors receive compassionate support from the community and to encourage greater communication, collaboration and coordination among partners (protection, health, legal, and psychosocial sectors)

Work in collaboration with Program Officer, Support Services (DCPU) to ensure ongoing needs of the girls & boys are being met through prevention-related activities.

SAFEGUARDING :

Understand and strictly uphold the Plan India Safeguarding Policy to protect children and young people and prevent them from harm.

Provide comprehensive briefing and support to any and all stakeholders connected with children by way of Programme Communications activities or initiatives

EDUCATION & EXPERIENCE:

Bachelors/ Master Degree inSocial Work / Psychology, Social Science, Women/ Gender Studies

Minimum five years of experience on child protection with 3 yrs. experience on GBV/ CSA case management including providing PSS for survivors of GBV

Strong ability to lead activities in women and girls centre preferred

Understanding of gender, abuse of power, and issues surrounding violence against children

Ability to maintain confidentiality, ethics and respect for clients at all times

Experience in participatory techniques and community mobilization

Experience working with S/GBV case files providing regular documentation

Clear understanding of gender, abuse of power, and issues surrounding violence against women

Able to maintain confidentiality, medical ethics and respect for survivors at all times.

Positive, highly motivated, innovative, with strong organizational and inter-personal skills.

Able to work as part of a team.

Extensive experience of case management will be an added advantage, whereas, some experience of case management is essential.

Goodknowledge of both written and spoken English. Fluency in Odiya/ Telegu is essential.

Extremely flexible, and have the ability to cope with stressful situations.

Good cultural awareness and sensitivity

Highly approachable, trustworthy and confidential

HOW TO APPLY
Interested candidates can share their resume along with a suitability note at planindiacareers@planindia.org. Kindly mention “Social Worker (location- Telangana/ Odisha)” in the subject of the email. Also mention your current and expected remuneration Last date for application is 17th March 2024

Job Description

Job title:Project Officer- Support Services

Department:Program Implementation

Location :Medak (Telangana)

Reporting to:Project Coordinator; dotted line to CWC Chairperson

Contract Duration:Till December 2026

Level Of Contact With Children: 1 (Direct contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

JOB PURPOSE

Plan India is implementing Sarthak Phase -II in Medak district of Telangana and Khurda district of Odisha. Through the project we aim to strengthen the child protection mechanisms in the target districts by working in close collaboration with the District Child Protection Units. The position will aim to improve the access to the justice system of the families (Parents) and child survivors by strengthening investigative, legal and support services by working directly with the District Child Protection Unit (DCPU) in Khurda or Medak district; more in particular s/he will work closely with the Child Welfare Committees (CWC) in the project districtsto provide the child survivors the immediate support such as counselling, medical support, legal support, referral etc. and will ensure that the survivors get justice, and are able to restart their lives afresh with the help of psycho-social support, guidance, family reintegration, victim compensation and by accessing the relevant Govt. sponsored Social Protection Schemes.

The position/s will ensure the necessary support required by the children by creating increased awareness among the parents, communities, schools, and children and among the Govt. service providers. Based on the reporting done to the Police Stations or to other relevant authorities, the position will work closely with the CWCs to expedite investigation process and onward actions as prescribed by the law. The position will collaborate with the judiciary, public prosecutors (Justice System) Juvenile Justice Board, Dept. of Women and Child Development and statutory bodies like District Legal Service Authority (DLSA) besides the CWCs. This collaboration will aim to ensure timely victim compensation, Institutional Care, counselling support etc. Position will aim to create a model of care at the district level, so that the ripple effect of the project reaches out to other districts of the state/s, and influence establishment of gender responsive approaches across districts in the state for positively impacting the survivors of GBV.

SCOPE OF WORK

The Project Officer, Support Services will work closely with the Child Welfare Committee in Medak/ Khurda by being based in the office of the District Child Protection Unit The PO – Support Serviceswill be responsible for creating effective linkages of the reported cases on CSA/ GBV through the Social Workers deployed in the blocks or cases referred by Police Stations. With the support and guidance of the CWC, the PO – Support Services will facilitate care and guidance to the GBV survivors and their families as. S/he will ensure timely commencement of hearing of the cases as mandated by the POCSO Act, 2012. The position aims to create a model of Care & Justice to Children, survivor of CSA/ GBV through commencement of timely hearing, referral for Medical Aid, Institutional Care or family reintegration as applicable.

Under the support and guidance of the State Project Coordinator, the PO – Support Serviceswill also work with the Child Care Institutions and District Legal Service Authority (DLSA) for ‘victim compensation’. S/he will be instrumental to ensure timely actions and an ‘end to end’process of “reporting-case management-referral & rehabilitation pathway”. S/he will also follow standard operating procedures (SOP) of the state for referral of GBV survivors and share their experiences and learnings in course of following the SOPs aiming to review and revise the SOP as necessary.

KEY RESPONSIBILITIES

1 Work together and under the guidance of the CWC Chairperson, the PO – Support Serviceswill document and review new cases of GBV/ CSA that will come to the CWC, prepare a management plan depending upon the nature of the case and share it with the Chairperson for her/ his inputs on the next steps.

2 The documentation by the PO-SS will help to translate complicated legal jargon into a language that could be understood by everyone concerned and will also help the CWC to review probable recommendations/ actions at the best interest of the child in compliance with the law, and must also strive to minimize risk for the child and its family.

3 Identifying all the relevant provisions under the laws and other statutory mechanisms, the PO – SSwill support the survivors of the GBV to access them the entitlements and will facilitate thelegal proceedingsby determining the need of different court processes and formalities.

4 Continuously research on legal resources such as articles, codes, statutes, judicial decisions and more and document any changes/ modifications in the relevant Acts (e.g. POCSO, JJ) and inform the CWC Chairperson for most apt legal recommendations.

5 PO – SS will regularly analyse the actions and decisions of the other party (accused) during the court proceedingsin order to identify problem areas, risks to the child and suggest alternative courseof actions to mitigate the risk as much as possible.

6 Support the CWC Chairperson and the members in their functioning, especially in dealing with the reported CSA cases in the Khurda or Medak.

7 Ensuring smooth implementation of the project objectives by developing effective, collaborative relationship with the DCPU, CWC members and allied stakeholders.

8 Find the relevant legal opinions, regulations and laws relating to ongoing cases.

9 File/ share all legal documents that are required to the CWC member who’s dealing with a particular case to oppose the counsel or the court itself.

10 Coordinate appointments with witnesses, survivors and other lawyers for trial preparation as well as arrange details and schedules for trial days.

11 Support CWC member/s by taking notes and prepare drafts of agreements, financial reports or settlements, coordinating with other legal support staff as necessary.

12 Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.

13 Coordinate for provision of counselling; compensation and other helps required by the child survivor as per the guidance of the CWC member/ Chairperson.

14 Understand and strictly uphold the Plan India Safeguarding Children and Young People Policy to protect children and young people and prevent them from harm

15 Perform other duties as required or advised by the CWC Chairperson.

EDUCATION & EXPERIENCE:

Degree in Law with working experience on GBV / CSA criminal cases at the district level.

5 to 7 years of relevant experience.

Thematic understanding of gender will be an advantage.

Strong background in documenting and preparing legal cases and providing support to victim.

Command of both written and spoken English. Fluency in Odiya/ Telegu will be essential.

Proven excellent analytical, problem solving and strategic planning skills.

Strong interpersonal and leadership skills, with high levels of cultural and gender sensitivity.

Strong character traits including self-motivation, emotional adaptability, honesty and willingness to travel are essential.

Excellent interpersonal communication skills

Highly organized and able to manage multiple tasks at once

HOW TO APPLY
Interested candidates can share their resume along with a suitability note at planindiacareers@planindia.org. Kindly mention “Project Officer – Telangana” in the subject of the email. Also mention your current and expected remuneration Last date for application is 17th March 2024

Job Description

Job title:Cluster Coordinator

Department:Program Implementation

Location :West Singhbhum, Jharkhand

Reporting to:Project Coordinator

Grade:B1

Contract Duration:Till June, 2025

Level Of Contact With Children: 2 (Occasional contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding& Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

PURPOSE

Plan India is implementing a project on managing Accelerated Learning Centers for Girls (Balika Shivir) to reduce the vulnerabilities of young girls forced into child marriage and trafficking for domestic labour, and facilitate their aspirations of education and skilling through the National Institute of Open Schooling (NIOS), board of education under the Government of India. The project will be implemented in four districts i.e. Bikaner and Udaipur in Rajasthan and Hazaribagh and West Singhbhum in Jharkhand and will support 3600 girls (13-18 years) to reach secondary and senior secondary school milestones, build capacities of 3600 girls & young women (19-24 years) in vocational training for livelihood preparation and to increase enrolment, retention, and regularity of other community girls in schools through social alumni groups.

KEY RESPONSIBILITIES

1 Mobilise the secondary and senior secondary adolescent girls (13-18 years) of age and women who are neither engaged in education, employment and training (NEET) (19-24 years) in the Balika shivir centres and facilitate admission of these girls in NIOS;

2 Conducting regular home visits of the adolescent girls (13-18 years) and NEET young woman (19-24 years), initiate dialogue with the parents/household members and follow up regularly with the low performing students in Balika Shivir;

3 Conducting periodic meetings with Balika shivir teachers (education), ensuring the operation of the centres as per the standard operating procedures (SOP), access and identify the performance of adolescent girls in the centres and monitor their improvements in grades in consultation with the Balika Shivir teachers/skills instructor;

4 Regular meeting and effective liaising with NIOS study centres and at district, block and panchayat level. Coordinate with different departments like education, skills building, livelihood to facilitate linkages of NEET young woman for enterprise/entrepreneurship development;

5 Facilitate the formation of SakhiSangams (alumini group) and provide handholding support in the effective functioning of Sakhi Sangam and interfaces with different stakeholders;

6 Facilitate/run the community-based campaigns on girls education at the village/panchayat/block and district level involving different Government stakeholders/departments;

7 Develop and share success/case studies and testimonials;

8 Participate in training programs and review meetings;

9 Compile and share weekly progress reports, at the end of every week (Saturday) and monthly progress report;

10 Develop assessment tools/ question papers for monthly/quarterly assessment of students in science, mathematics, and English;

11 Follow COVID–19 State government/District protocol, and Safeguarding and Child Protection policy of Plan India (SOPs); &

12 Any other work as is given by the Project Coordinator.

Qualifications, Skills and Experience:
Qualification:

Minimum post graduate (preferably in Social science, Sociology, Education, Management, or English, Psychology, Geography, Sociology, Anthropology Commerce/Management or other relevant social sciences.

Essential Skills:

Ability to work closely and deal sensitively with communities, adolescent girls, children and youth;

Sound ability to work closely with stakeholders at panchayat, block and district level in convergence with various departments;

Strong in execution of assigned tasks, and responsibilities;

Documentation and report writing skill;

Should be pro–active in understanding children’s needs and problems as well as youths’ aspirations;

Ability to work in a team spirit;

Good communication in Hindi;

Openness to Learn & Improvise; &

Should be sensitive to the mission and vision of Plan India.

Experience:

Minimum 3-5 years of experience in community mobilisation/teaching/ stakeholder management.

He/She must have worked with children/ youth/ adolescent girls on bridge education/remedial education and on secondary schools,

Excellent at communicating, and can build effective rapport with community, block/district departments.

Experience of working with National Institute of Open Schooling (NIOS) will be an added advantage.

Travel Requirements

70% of the total time

COMPENSATION & EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection. Interested candidates can share their resume along with a suitability note planindiacareers@planindia.org Kindly mention “Manager Corporate Partnership” in the subject of the email. Last date of application is 29th March 2024

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position Cluster Coordinator – Balika Shivirsat planindiacareers@planindia.org. Please mention “Cluster Coordinator – Balika Shivir in the subject line. The last date for sending applications is 24th March 2024.

Please mention your current salary and expectations along you’re your applications. Applications without this information will not be accepted. Considering the volume of applications only shortlisted candidates will be contacted by the HR Team.

Job Description

Job title:Manager – Corporate Partnerships

Department:Marketing & Resource Mobilisation

Location :Delhi

Reporting to:Sr. Manager – Corporate Partnerships

Grade:D

Level Of Contact With Children: 3 (None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policies.

SUMMARY OF THE OVERALL JOB

The position is primarily responsible for supporting the Sr. Manager – Corporate Partnerships in fundraising and prospecting new clients for fundraising in India for the assigned geography and for specific NO corporate accounts. The position is also responsible for meeting the CSR/ HR Heads at various corporates to make pitch presentations, creating customized proposals, key account management of existing corporate donors, as well as for donor servicing, query resolution and grant reporting.

STRATEGY FOR CORPORATE FUNDRAISING

To support the development of a long-term strategy for ensuring sustainable processes for corporate fundraising in the assigned region

To implement the strategy to meet the fundraising targets for the assigned geography

DONOR PROSPECTING & ACQUISITION

To set up and hold meetings with the senior management teams (such as HR head, CSR head, Marketing head and Head of Corporate Affairs) of potential corporate organizations to explain Plan India’s focus thematic areas and showcase the work currently being done at the grassroots

To explain various avenues, ideas and opportunities to explore mutual areas of interests with potential corporates

To regularly interact and coordinate with the counterparts in NOs for programme funding from international corporates

To support the Sr. Manager in representing Plan India in different corporate forums and events, CSR seminars and conferences, nationally and internationally, to network and with prospective corporates and improve the visibility of the organization

To handhold the Regional/State Managers in the Programme Team in the donor prospecting and acquisition process in the particular Region/State

Create and update the prospect trackers, monthly proposal trackers, and

weekly meeting calendars and submit to the Head – Corporate Partnership

DEVELOPMENT OF PRODUCTS & MATERIALS:

To coordinate with the Programme Implementation team to obtain inputs on current programmes, case studies, etc. that can be incorporated in the pitch presentations

To create pitch presentations, case studies, and audios/videos for showcasing existing interventions

To brainstorm with the team to develop products for corporate fundraising, such as payroll giving and co-branding initiatives

PROPOSAL DEVELOPMENT :

To ensure the timely development of proposals and concept notes as per donor requirements in coordination with the programme team

To participate in the process of conceptualizing and writing proposals and provide donor perspective and clarify donor requirements

To finalize the proposal to be sent to the donor after incorporating all the feedback received from the Sr. Manager – Corporate Partnerships

KEY ACCOUNT MANAGEMENT & RETENTION:

To extensively communicate with the Programme Implementation team to obtain programme information and updates

To conduct regular meeting with donors to provide them programme updates and current programme status

To ensure regular interaction with the National Office team to share programme updates and exchange information regarding events, activities and new partnerships

To encourage donors to conduct programme visits for getting first-hand experience and information regarding the programmes being implemented by Plan India and their impact

To review the itinerary for field visits and accompany the donors on these field visits

To ensure effective key account management to enhance donor retention and receive grant extensions

DONOR SERVICING:

To provide timely resolution of queries raised by corporate donors

To review and ensure timely submission of donor reports to all the corporate donors

To ensure timely, accurate and effective donor servicing in terms of the standard processes, such timely dispatch of donor receipts, tax certificates, sharing the annual reports, etc.

DONOR PIPELINE :

To maintain an active pipeline of prospective corporate partners to meet Fundraising targets for Corporate partnerships as per the mandate (twice the fundraising target)

To maintain a pipeline for closures and realizations in the financial year comprising both new and existing corporate partners

PARTNERSHIP AGREEMENTS:

To provide inputs for the creation of grant agreements/contract with the corporate partners to ensure they meet donor requirements

To review the grant agreements to ensure compliance to Plan India’s procedures, system and ethical guidelines issues (incl. the CP policy)

To manage the grant agreements for corporate partners in terms of seeking extensions or tracking under-spends

EDUCATION AND EXPERIENCE

Graduation; MBA (preferred)

8-10 years of relevant experience

Travel Requirements

Up to 25%

COMPENSATION & EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection. Interested candidates can share their resume along with a suitability note planindiacareers@planindia.org Kindly mention “Manager Corporate Partnership” in the subject of the email. Last date of application is 29th March 2024

HOW TO APPLY
Please send us your updated resume along with a suitability note (Single Word document only) at planindiacareers@planindia.org .Please mention “HR Consultant” in the subject. Last date of application is 17th March 2024 given the volume of applications received; only shortlisted candidates will be contacted.

Job Description

Job title:Project Coordinator

Department:Program Implementation

Location :Gautam Budh Nagar, Uttar Pradesh

Reporting to:Senior Project Manager

Grade :C

Level Of Contact With Children: 1 (Direct contact with children): The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

ABOUT THE PROJECT

Girl Friendly Villages is a Pilot project of Plan India, started in April 2022 in 10 villages of Gautam Budh Nagar-UP on Girl Friendly Village project in two blocks of Gautam Budh Nagar UP i.e. Dadri and Bisrak to make the villages friendly, safe and accessible for girls. The pilot will facilitate community development initiatives with girls, boys and adult community members in a collaborative participatory fashion to create localised and innovative practices for making the village friendly and safe for girls. Special focus will be put on facilitating the existing Government schemes for girls such as Beti Bachao Beti Padhao (BBBP) through convergence and coordination with different departments.

This project builds on Plan India’s four decades of Child Centered community Development programming and its existing work on making cities safer for girls. The Safer Cities for Girls project implemented in the capital city of Delhi is a locally led, globally united initiative of Plan International that aims to develop safe, accountable, and inclusive cities with and for girls. The project has played a critical pivot to achieve a step-change improvement in safety for girls leading to gender equality. Considering the learnings from the Safer Cities Project of Plan India the pilot on Girl Friendly Villages project has been designed and implemented.

ROLE & RESPONSIBILITIES

Development of the project implementation plan with youth groups in 10 project locations.

Develop in house preparations and sessions as per the project objectives (Adaption and translation of select activities from project in Hindi for field pilots).

Development of the Project PO in the designated software and its approval etc. Preparing and submitting project QPRs and closer reports. Ensuring budget expenditures are in line as per the approved budget.

Supervise and guide all the field staff including field facilitator and volunteers etc.

Conduct monthly meetings with Field staff/volunteers running the centre and champions of change groups.

Conduct meetings with stake holders to get inputs in the project as well as for the purpose of dissemination with adolescent girls & boys and other local stakeholders such as Gram Sabha, health Deptt, water and sanitation, school teachers, SHGs other government officials of the respective villages/Bisrak & Dadri blocks/districts of Gautam Budh Nagar UP etc.

Conduct trainings of local stakeholders, youth group of project activities and data requirements.

Facilitate, manage, monitor and document all project activities that includes mapping of community villages/schools classrooms, baseline study, regular learning assessment, data collection, analysis and reporting through MIS & analytics.

Work closely with project lead/SPM to contribute to the field level activities implementation plan for all aspects of the Girl Friendly Villages Project.

Linking the GFVP to other skill building, education and life skill training etc. projects of Plan India and organize activities for youth groups/SHGs accordingly.

Setting up of the life skill/vocational training centers in GF village centres, conducting trainings etc.

Ensure capacity development of field team on issues linked to the project activities and objectives.

Organise community campaigns to promote girls empowerment, education, health, skill building and wellbeing and legal awareness etc.

Keep MIS & project activities updated with proper documentation.

Compile and share weekly, monthly, quarterly and annual progress reports as per the Plan India/donor requirements.

Prepare Champion of Change (COC) session reports.

Ensure that all records of the project centres are maintained including of youth groups

Prepare Vouchers and finance purchase orders (coordinate with the finance team)

Coordinate, check and processing all the supporting documents related to vendors/volunteers/consultants etc. and day to day expenses and special trainings and programmes organized as part of the project activities.

Coordinating with ICO/Admin and procurement team of Plan India office to initiate and process all the procurement of the project.

Timely submission of bills and invoices through proper channel and approval sought.

Contribute to learning on gender and safety issues within the organizations

Work closely with relevant stakeholders and youth group members to organise meetings with donors.

Advocate with local institutions to take forward organization’s position on girls safety

Any other task as requested by the line manager.

Incumbent will need to travel to different field centres on daily basis.

ELIGIBILITY:

Post Graduate degree (Or equivalent) in women’s studies/social sciences or Graduate in Social Science background.

Minimum experience 3-5 years in development field with atleast 1-2 years’ experience in gender issues, project management and field-based implementation of activities, direct engagement with youth groups.

Must be able to write and speak Hindi and English fluently.

Experience and skills in community mobilization.

Understanding of child protection, gender and safety issues.

Ability to perform multiple tasks and deliver consistently on deadlines.

Comfortable working as a member of culturally diverse team.

Proficient in operating MS office, excel and power-point.

Experience of working on projects related to girls’ and women’s safety, conducting safety audits and skill building (Desirable).

Willingness to work in the field majority of the time.

COMPETENCIES:

Communication and writing skills, building rapport with communities, parents, CSOs, State/District/ Block level officials.

Strong community mobilization skills for online/ offline community mobilization, gender transformative programing in dealing with adolescent girls & boys in schools, and communities.

Strong skills in project planning & execution, and other assigned tasks, and responsibilities.

Strive for excellence while working with the community and school children

Should be pro – active in understanding and supporting adolescent girls & boys of 12-18 age group and young women upto 24 years, understanding their needs and challenges.

Ability to work in a team or independently.

Women candidates with relevant experience and qualifications are encouraged to apply

COMPENSATION AND EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “Finance Officer –Mumbai” at planindiacareers@planindia.org. Please mention “Finance Officer – Mumbai in the subject line. (Candidate can choose based in location either Bikaner. Please also share your current salary and expectation in the resume. Last date for sending applications is 31st March 2024 Only shortlisted candidates will be contacted.

Job Description

Job title:Finance Officer

Department:Finance& Accounts

Location :Mumbai

Reporting to:Zonal Finance Lead

Grade :B

No. of positions:1

Level Of Contact With Children: 3 (None or rare contact with children) : The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

JOB/ROLE OVERVIEW

The incumbent would be responsible for the overall accounting and administration related work and transaction processing matters the assigned project(s). He / She will be accountable to manage statutory compliancesas are applicable to various financial transactions of the project and ensure quality of records and the safe keeping

MAIN RESPONSIBILITIES
1. Financial Accounting :

He / She shall ensure day today transaction processing in SAP/ accounting of expenditures and advances related to various projects assigned and ensure the same is done accurately and after review of support docs.

He / She shall prepare cheques, payment vouchers and ensuring that all expenditure payments have proper approval and documentation and that all invoices and payments are paid on time e.g. invoices utility bills, rents, phones, etc.

He / She shall be responsible for updating and monitoring Advance accounts in the system.

Keep up-to-date petty cash ledger in the accounting system if applicable.

In case of partners, process their fund requests and Utilisation certificates on a regular basis.

2. Budget and Cash Management:

He/she shall support the Zonal Finance Lead / Finance Manager / Project Manager maintaining a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the program unit.

He / She shall support the LM and Program Lead in preparing/revising project budgets.

3. Procurement and Office Admin:

He/she shall ensure procurement for projects handled are done as per office policy and procedure. support Inventory reconciliation by ensuring the capture of all project purchases, issues and balances.

Coordinate with ICO Admin and Procurement on a regular basis for smooth transactions, quality and time bound procurement.

He / She shall maintain the assets register for the Project(s) and keep it up to date and ensure items are tagged and ensure that new procurements are done only as per approved budget.

Make recommendations on internalcontrols, accounting systems, and general operations of the accounts departmentto increase efficiency.

4. Audit Support:

Keep all field level records and vouchers, etc. ready for any time audit by donor, govt.

Follow donor instructions and Plan procedure for audit preparation and audit action list

Ensure audit visits are smoothly handled

5. Record Management:

He/she shall be responsible forproper filing of all financial documents as perPlan India’s systems and procedures.

He/she shall be responsible for ensuring that the files for payment processing, petty cash, bank transfers, bank reconciliations, and cheques etc. are up to date.

6. Field visits, program & NGO partner monitoring,etc.:

He / She shall plan and make monitoring field visits to project locations to verify the activities undertaken by Plan India and ensure that discrepancies are reported to LM and FM immediately.

In case of NGO partners, visit NGO office/finance and review fund utilisation, cross check UC with Tally data and confirm all figs match. Submit reports with recommendations for field visit.

Give orientation / training to NGO finance staff

Any other work as assigned by LM.

QUALIFICATIONS AND EXPERIENCE:

Minimum of Bachelor Degree or Diplomain Finance and Accounting, Commerce, or Business Administration and Managementfrom recognized Institution.

Minimum experience in the development sector 5+ years.

Preference to candidates having the experience of managing accounting responsibilities of Sponsorship program.

COMPETENCIES:

Have the ability to guide others as per organizations’ policies and procedures related to financial management

Experience in working with accounting software – tally, SAP, etc.

Must be honest and trustworthy in all financial transactions

Computer skills especially in MS Office, Excel

Good communication skills in English & Hindi

Ability to manage task within the stipulated timelines

Strong interpersonal skills and ability to communicate clearly

Abilitytoworkunderpressurewithminimum supervision.

TRAVEL REQUIREMENTS

As per the requirement of the project

COMPENSATION AND EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “Finance Officer –Mumbai” at planindiacareers@planindia.org. Please mention “Finance Officer – Mumbai in the subject line. (Candidate can choose based in location either Bikaner. Please also share your current salary and expectation in the resume. Last date for sending applications is 31st March 2024 Only shortlisted candidates will be contacted.

Job Description

Job title:Project Coordinator-Awareness & Legal Literacy

Department:Program Implementation

Location :Varanasi, U.P.

Reporting to:Project Manager

Grade :C1

Duration of the project:Till Dec 2025

Level Of Contact With Children: 1 – Direct contact with Children: The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

PROJECT OVERVIEW

To promote a child friendly learning environment for children from underprivileged communities and with special needs, Model School Project will directly benefit more than 3600 children studying from the two government Schools as well as the children and women from nearby communities, through hardware and soft activities for awareness and quality education. It is expected that with improved infrastructure, amenities quality of education will improve in these two schools which will lead to more number of children being admitted in these schools.

ABOUT THE ROLE

The Project Coordinator will play a crucial role in organizing training sessions for children, parents, and School Management Committees (SMCs) on various topics. These include Legal Literacy, sessions addressing laws on prevention of Child Marriages, Protection of Children from sexual offences, Equal wages for women, Sexual Harassment at the workplace, Constitutional rights, Digital Learning encompassing cyber safety for girls, methods to report cyber threats, as well as Child Protection and other pertinent subjects. These sessions aim to enhance awareness and capacity building among the target audience.

KEY FUNCTIONS AND RESPONSIBILITIES
Training Activities:

He / She shall plan and implement training and awareness activities as per the objectives of the project with a target audience of children, School Management Committee members and parents.

He / She shall make training calendar for the sessions, coordinate with school authorities, communities near by the targeted schools, and encourage the children and parents for participating in the training sessions.

Overall planning of training sessions, coordination with the Resource Persons, and confirmation for the Resource material/content.

Reporting and Documentation:

He / She shall be responsible for documenting and making the reports of the sessions.

To document the impact of the sessions.

Feedback from the participants and scope of improvements for the sessions shall be documented.

Monitoring of ongoing activities in School:

As per the requirement of the project, he / she will be assigned responsibilities for looking after day to day activities of the project in the school/s.

Other work:

He / She may be assigned additional responsibilities as per the project requirements.

The main responsibilities of the Project Coordinator include planning and implementing training and awareness activities, reporting and documenting the impact of the sessions, monitoring ongoing activities in schools, and potentially assigning additional responsibilities as per project requirements.

EDUCATION AND EXPEREINCE:

Education: Masters degree in Social science or related field.

Experience:

Minimum 5-7 years’ experience, with prior experience of working with children and community.

Prior experience of organizing trainings in communities/schools.

Experience of developing quality project report and other documents.

Spoken, reading & written fluency in English & Hindi is essential.

Essential computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

TRAVEL REQUIREMENTS

70% of the total time.

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “Project Coordinator-Awareness-Model School Project’ at planindiacareers@planindia.org. Kindly mention “Project Coordinator- Awareness” in the subject. Considering the volume of applications only shortlisted candidates will be contacted by the HR Team. Last Date to Apply 31st March 2024

Job Description

Job title:Project Coordinator-Children’s Group

Department:Program Implementation

Location :Varanasi, U.P.

Reporting to:Project Manager

Grade :C1

Duration of the project:Till Dec 2025

Level Of Contact With Children: 1 – Direct contact with Children: The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org

PROJECT OVERVIEW

To promote a child friendly learning environment for children from underprivileged communities and with special needs, Model School Project will directly benefit more than 3600 children studying from the two government Schools as well as the children and women from nearby communities, through hardware and soft activities for awareness and quality education. It is expected that with improved infrastructure, amenities quality of education will improve in these two schools which will lead to more number of children being admitted in these schools.

ROLE

The Project Coordinator will assist in the establishment, coordination of regular meetings, and planning of activities for Child Parliaments. Additionally, support will be provided for School Management Committees (SMC), including facilitating combined meetings of Child Parliament and SMC. The coordinator will also ensure the regular and effective utilization of provided infrastructure and oversee ongoing infrastructure work in the school, fostering a sense of ownership among Child Parliament and SMC members for these initiatives.

KEY FUNCTIONS AND RESPONSIBILITIES
Activities in Schools with Child Groups and SMCs:

He / She shall support in formation of Children Clubs/Parliament in Schools and organizing their regular meetings.

He / She shall support the School Management Committees to work as per RtE.

He / She shall make meeting calendar for the sessions, coordinate with school authorities, and encourage the children groups and SMC members for participation in the meetings and working on the agenda.

Supporting the Children Groups and SMCs for overall planning of meetings during the year for sustainable development activities in the schools.

Reporting and Documentation:

He / She shall be responsible for documenting and making the reports of the sessions.

He / She shall support the children groups and SMCs for taking the minutes of the meeting and keeping the record.

Monitoring of ongoing activities in School:

As per the requirement of the project, he / she will be assigned responsibilities for looking after day to day activities of the project in the school/s.

Other work:

He / She may be assigned additional responsibilities as per the project requirements.

The main responsibilities of the Project Coordinator include planning and implementing training and awareness activities, reporting and documenting the impact of the sessions, monitoring ongoing activities in schools, and potentially assigning additional responsibilities as per project requirements.

EDUCATION AND EXPEREINCE:

Education: Masters degree in Social science or related field

Experience:

Minimum 4-5 years’ experience, with prior experience of working with children

Experience of developing quality project report and other documents.

Spoken, reading & written fluency in English & Hindi is essential.

Essential computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

TRAVEL REQUIREMENTS

70% of the total time.

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY
Please send us your updated resume along with suitability note (single Word document only) for the position of “Project Coordinator-Children’s group-Model School Project’ at planindiacareers@planindia.org. Kindly mention “Project Coordinator- Children’s group” in the subject. Considering the volume of applications only shortlisted candidates will be contacted by the HR Team. LAST DATE TO APPLY 31st March 2024

Job Description

Job title:Manager – Corporate Partnerships

Department:Marketing & Resource Mobilisation

Reporting:Head – Corporate Partnerships

Grade:D

Location :Bangalore

Level Of Contact With Children: 3 None or rare contact with children) The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

SUMMARY OF THE OVERALL JOB

The position is primarily responsible for supporting the Sr. Manager – Corporate Partnerships in fundraising and prospecting new clients for fundraising in India for the assigned geography and for specific NO corporate accounts. The position is also responsible for meeting the CSR/ HR Heads at various corporates to make pitch presentations, creating customized proposals, key account management of existing corporate donors, as well as for donor servicing, query resolution and grant reporting.

KEY FUNCTIONS / RESPONSIBILITIES
STRATEGY FOR CORPORATE FUNDRAISING

• To support the development of a long-term strategy for ensuring sustainable processes for corporate fundraising in the assigned region
• To implement the strategy to meet the fundraising targets for the assigned geography

DONOR PROSPECTING & ACQUISITION

• To set up and hold meetings with the senior management teams (such as HR head, CSR head, Marketing head and Head of Corporate Affairs) of potential corporate organizations to explain Plan India’s focus thematic areas and showcase the work currently being done at the grassroots
• To explain various avenues, ideas and opportunities to explore mutual areas of interests with potential corporates
• To regularly interact and coordinate with the counterparts in NOs for programme funding from international corporates
• To support the Sr. Manager in representing Plan India in different corporate forums and events, CSR seminars and conferences, nationally and internationally, to network and with prospective corporates and improve the visibility of the organization
• To handhold the Regional/State Managers in the Programme Team in the donor prospecting and acquisition process in the particular Region/State
• Create and update the prospect trackers, monthly proposal trackers, and
• weekly meeting calendars and submit to the Head – Corporate Partnership

DEVELOPMENT OF PRODUCTS & MATERIALS

• To coordinate with the Programme Implementation team to obtain inputs on current programmes, case studies, etc. that can be incorporated in the pitch presentations
• To create pitch presentations, case studies, and audios/videos for showcasing existing interventions

PROPOSAL DEVELOPMENT

• To ensure the creation of proposals and concept notes as per donor requirements and coordinate with the Programme Implementation team for this, as required
• To guide the process of conceptualizing and writing proposals, provide strategic inputs for the proposal and provide troubleshooting support in case of problems/delays
• To review the final proposal to be sent to the donor, provide feedback and ensure all the suggested changes are incorporated
• To brainstorm with the team to develop products for corporate fundraising, such as payroll giving and co-branding initiatives

PROPOSAL DEVELOPMENT

• To ensure the timely development of proposals and concept notes as per donor requirements in coordination with the programme team
• To participate in the process of conceptualizing and writing proposals and provide donor perspective and clarify donor requirements
• To finalize the proposal to be sent to the donor after incorporating all the feedback received from the Sr. Manager – Corporate Partnerships

KEY ACCOUNT MANAGEMENT & RETENTION

• To extensively communicate with the Programme Implementation team to obtain programme information and updates
• To conduct regular meeting with donors to provide them programme updates and current programme status
• To ensure regular interaction with the National Office team to share programme updates and exchange information regarding events, activities and new partnerships
• To encourage donors to conduct programme visits for getting first-hand experience and information regarding the programmes being implemented by Plan India and their impact
• To review the itinerary for field visits and accompany the donors on these field visits
• To ensure effective key account management to enhance donor retention and receive grant extensions

DONOR SERVICING

• To provide timely resolution of queries raised by corporate donors
• To review and ensure timely submission of donor reports to all the corporate donors
• To ensure timely, accurate and effective donor servicing in terms of the standard processes, such timely dispatch of donor receipts, tax certificates, sharing the annual reports, etc.

• To maintain an active pipeline of prospective corporate partners to meet Fundraising targets for Corporate partnerships as per the mandate (twice the fundraising target)
• To maintain a pipeline for closures and realizations in the financial year comprising both new and existing corporate partners

PARTNERSHIP AGREEMENTS

• To provide inputs for the creation of grant agreements/contract with the corporate partners to ensure they meet donor requirements
• To review the grant agreements to ensure compliance to Plan India’s procedures, system and ethical guidelines issues (incl. the CP policy)
• To manage the grant agreements for corporate partners in terms of seeking extensions or tracking under-spends

• Graduation; MBA (preferred)
• 8-10 years of relevant experience

• Up to 25%

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and safeguarding Children & Young People.

HOW TO APPLY
Please send us your updated resume along with a suitability note (single Word document only) for the position of “Manager- Corporate Partnership” at planindiacareers@planindia.org Please mention “Manager – Corporate Partnership” in the subject line. Please mention your current compensation details in your resume. Last date for sending applications is 31st March 2024 Given the volume of applications received, only shortlisted candidates will be contacted.